Impactful Office & Facilities Administrator

ADP, Inc.; Casa Grande (AZ); On-site; USD 35,000 - 48,000; Full time

Job summary

Santa Cruz is seeking an Administrative Assistant to facilitate the efficient operation by performing a variety of clerical and administrative tasks and supporting the Office and Facilities Coordinator.

Responsibilities include visitor welcoming, document management, inquiries handling, scheduling meetings, and coordinating events and office operations. Strong communication, organization, and confidentiality are essential.

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal skills with a commitment to customer service.
• Proficient in Microsoft Office Suite and business applications.
• Excellent organizational skills with attention to detail.
• Knowledge of clerical and administrative procedures.
• Ability to prioritize tasks and manage multiple responsibilities.
• Strong problem-solving skills with sound judgment.
• Ability to work independently and in a team.
• Ability to maintain confidentiality and handle sensitive information.
• Strong time-management skills and meeting deadlines.

Responsibilities

• Welcome and direct visitors, clients, and vendors professionally.
• Manage document scanning, filing, and records organization.
• Respond to administrative inquiries in a timely manner.
• Coordinate shipping and receiving, labeling, tracking.
• Prepare meeting agendas and provide support for meetings and events.
• Maintain office supply inventory and coordinate facility needs.
• Coordinate fleet maintenance and vehicle services.
• Sort and distribute incoming mail and outgoing correspondence.
• Answer and route phone calls and coordinate communications.
• Assist with planning employee lunches and workplace activities.
• Support office operations and special projects.

Skills

Communication

Interpersonal skills

MS Office

Organizational skills

Clerical procedures

Prioritization

Problem solving

Independence

Confidentiality

Time management

Tools

Microsoft Office Suite

Job description

Santa Cruz is seeking an Administrative Assistant to facilitate the efficient operation by performing a variety of clerical and administrative tasks and supporting the Office and Facilities Coordinator.

Responsibilities include visitor welcoming, document management, inquiries handling, scheduling meetings, and coordinating events and office operations. Strong communication, organization, and confidentiality are essential.