Senior Administrative Assistant, City Clerk Office

City of Santa Cruz; California (MO); Hybrid; USD 60,000 - 70,000; Full time

Job summary

City of Santa Cruz is seeking an Administrative Assistant III to support the City Clerk’s Office. The AAIII will be the first point of contact for the front counter and phone lines, assist with council meeting preparation, agendas, minutes, records, and public records requests, and coordinate department staff tasks.

A flexible schedule includes potential remote day per week after probation. Successful candidate will manage confidential records, assist with budget processes, and ensure compliance

Qualifications

• High school diploma or equivalent; four years clerical experience preferred.
• Two years college coursework in Business or Public Administration; two years clerical experience.
• Strong written and verbal communication; ability to maintain confidentiality.

Responsibilities

• Prepare materials from meetings and drafts; assist with agenda packets.
• Answer front counter and phone inquiries for City Clerk and staff.
• Coordinate agendas, minutes, and public notices; manage meeting logistics.

Skills

Typing 55 wpm

Compose reports

Office coordination

Time management

Clear communication

Confidentiality

Record keeping

Transcribe minutes

Software literacy

Education

High school diploma or equivalent

Two years college coursework in Business/Public Administration (60 credits)

Two years clerical experience

Tools

Microsoft 365

SharePoint

Document management systems

Job description

City of Santa Cruz is seeking an Administrative Assistant III to support the City Clerk’s Office. The AAIII will be the first point of contact for the front counter and phone lines, assist with council meeting preparation, agendas, minutes, records, and public records requests, and coordinate department staff tasks.

A flexible schedule includes potential remote day per week after probation. Successful candidate will manage confidential records, assist with budget processes, and ensure compliance