Administrative Assistant & Operations Support

Santa Fe College Employees; Gainesville (FL); On-site; USD 34,000 - 41,000; Full time

Job summary

Santa Fe College's One Stop is seeking an administrative assistant to provide direct support to a supervisor and handle daily office activities, including scheduling, calendar management, and routine communications. This role supports a structured workflow and follows established policies to ensure accurate and timely services for students and staff.

Responsibilities include data entry, routing inquiries, payroll audits in Workday, and maintaining records while coordinating meetings and events.

Qualifications

• High school diploma or equivalent with two years of experience.
• A criminal background check will be conducted.

Responsibilities

• Greets visitors, answers phones, and responds to inquiries following college policies.
• Performs routine administrative tasks with established procedures and requires escalation for guidance.
• Completes data entry and drafts correspondence and reports following directives.
• Maintains accurate departmental databases and records with data integrity.
• Supports meetings and events logistics, including scheduling and minutes.

Skills

Customer service

Communication

Organization

Teamwork

Education

High school diploma or equivalent

Tools

Workday

Job description

Santa Fe College's One Stop is seeking an administrative assistant to provide direct support to a supervisor and handle daily office activities, including scheduling, calendar management, and routine communications. This role supports a structured workflow and follows established policies to ensure accurate and timely services for students and staff.

Responsibilities include data entry, routing inquiries, payroll audits in Workday, and maintaining records while coordinating meetings and events.