Impactful Federal Proposal Coordinator

Ryan-Consulting-Group; Indianapolis (IN); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time Off (PTO)

401(k) or Roth Retirement Plan with E

Medical, Dental, Vision Coverage

Health Savings Account

Group Term Life Insurance

Pet Insurance

Employee Discount Perks

Voluntary Life Insurance

Disability Insurance

Wellness Programs

Job summary

Ryan Consulting Group, Inc. is seeking a Proposal Coordinator to support the company's growth in federal and commercial contracting.

This role coordinates RFQs and small-scale RFP responses, ensuring compliant, high-quality submissions while collaborating with internal teams, subcontractors, and proposal partners. The ideal candidate is highly organized, deadline-driven, with strong written communication and project coordination skills.

Qualifications

• 0-4 years of federal proposal management or RFP analysis.
• 1-3 years writing and editing proposal content.
• Exceptional organizational skills to manage multiple deadlines.
• Basic project management and team communication skills.
• Exceptional communication and collaboration skills.
• Proficient in MS Word, Excel, PowerPoint, and Adobe Illustrator.
• Understanding of business integration issues and technologies.
• Proficient in managing the full proposal development lifecycle.
• Project coordination experience.
• Familiarity with proposal management tools (SharePoint, GovWin, GovDash) and CRM platforms (Salesforce).

Responsibilities

• Manage RFQ and small-scale RFP proposal efforts from kickoff through submission.
• Develop proposal schedules, outlines, compliance matrices, and writing assignments.
• Analyze solicitations to identify requirements, evaluation criteria, compliance risks, and submission deadlines.
• Coordinate with Business Development, proposal support vendors, subcontractors, and teaming partners throughout the proposal lifecycle.
• Collaborate with HR, Finance, and Contracts teams to obtain pricing, key personnel information, and corporate qualifications.
• Prepare technical proposal responses that comply with solicitation instructions, formatting requirements, and federal procurement regulations.
• Coordinate and facilitate proposal color team reviews.
• Draft and edit executive summaries, technical narratives, management approaches, past performance writeups, and resumes.
• Conduct research to gather past performance information, graphics, industry data, and supporting content for proposals.
• Maintain proposal templates, boilerplate content, capability statements, and proposal libraries.
• Support development of proposal graphics, win themes, and discriminators.
• Manage document control, versioning, and secure file sharing.
• Track proposal metrics, success rates, lessons learned, proposal status, deadlines, and historical outcomes through a centralized tracking system.

Skills

Organizational skills

Project coordination

Communication

Team collaboration

MS Office

SharePoint

GovWin

GovDash

Salesforce

Adobe Illustrator

Education

Bachelor's degree (preferred)

Tools

SharePoint

GovWin

GovDash

Salesforce

Adobe Illustrator

Job description

Ryan Consulting Group, Inc. is seeking a Proposal Coordinator to support the company's growth in federal and commercial contracting.

This role coordinates RFQs and small-scale RFP responses, ensuring compliant, high-quality submissions while collaborating with internal teams, subcontractors, and proposal partners. The ideal candidate is highly organized, deadline-driven, with strong written communication and project coordination skills.