Federal Proposals Specialist

Richard; Minneola (FL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

HSA option

PTO 15 days

7 paid holidays

Bonus program

401(k) matching

Parental leave

Transportation reimbursement

On-site meals

Job summary

Richard is seeking a Federal Proposal Coordinator to support the planning, development, organization, production, and submission of federal proposals. The role works with Business Development, Capture, Marketing, Estimating, Operations, Safety, QC, design partners, JV/Mentor-Protégé partners, and subcontractors to ensure each proposal is compliant, complete, and submitted on time.

Located at the Chicago office, this full-time position requires strong organizational skills, federal procurement

Qualifications

• Experience coordinating federal proposals and bid processes.
• Ability to read solicitation instructions and apply them clearly.
• Strong writing, editing, and formatting skills.
• Proven organizational skills with multiple deadlines.
• Experience with government procurement platforms is a plus.

Responsibilities

• Maintain proposal schedules and compliance matrices.
• Review solicitations, amendments, and instructions.
• Organize kickoff materials and attend pre-bid meetings.
• Track forms, resumes, project sheets, and certifications.
• Coordinate with Capture, Marketing, Estimating, Operations, Safety, QC and leadership.
• Draft, edit, and format proposal content.
• Prepare final submission files and upload packages.
• Ensure on-time submission and organize post-submission records.

Skills

Proposal coordination

Federal contracting support

Writing & editing

Organizational skills

Deadline management

Stakeholder communication

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

Teams

SharePoint

Job description

Richard is seeking a Federal Proposal Coordinator to support the planning, development, organization, production, and submission of federal proposals. The role works with Business Development, Capture, Marketing, Estimating, Operations, Safety, QC, design partners, JV/Mentor-Protégé partners, and subcontractors to ensure each proposal is compliant, complete, and submitted on time.

Located at the Chicago office, this full-time position requires strong organizational skills, federal procurement