Business Development Proposal Specialist

Ryan-Consulting-Group; Indianapolis (IN); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time Off (PTO)

401(k) or Roth Retirement Plan with E

Medical, Dental, Vision Coverage

Health Savings Account

Group Term Life Insurance

Pet Insurance

Employee Discount Perks

Voluntary Life Insurance

Disability Insurance

Wellness Programs

Job summary

Ryan Consulting Group, Inc. is seeking a Proposal Coordinator to support the company's growth in federal and commercial contracting.

This role coordinates RFQs and small-scale RFP responses, ensuring compliant, high-quality submissions while collaborating with internal teams, subcontractors, and proposal partners. The ideal candidate is highly organized, deadline-driven, with strong written communication and project coordination skills.

Qualifications

• 0-4 years of federal proposal management or RFP analysis.
• 1-3 years writing and editing proposal content.
• Exceptional organizational skills to manage multiple deadlines.
• Basic project management and team communication skills.
• Exceptional communication and collaboration skills.
• Proficient in MS Word, Excel, PowerPoint, and Adobe Illustrator.
• Understanding of business integration issues and technologies.
• Proficient in managing the full proposal development lifecycle.
• Project coordination experience.
• Familiarity with proposal management tools (SharePoint, GovWin, GovDash) and CRM platforms (Salesforce).

Responsibilities

• Manage RFQ and small-scale RFP proposal efforts from kickoff through submission.
• Develop proposal schedules, outlines, compliance matrices, and writing assignments.
• Analyze solicitations to identify requirements, evaluation criteria, compliance risks, and submission deadlines.
• Coordinate with Business Development, proposal support vendors, subcontractors, and teaming partners throughout the proposal lifecycle.
• Collaborate with HR, Finance, and Contracts teams to obtain pricing, key personnel information, and corporate qualifications.
• Prepare technical proposal responses that comply with solicitation instructions, formatting requirements, and federal procurement regulations.
• Coordinate and facilitate proposal color team reviews.
• Draft and edit executive summaries, technical narratives, management approaches, past performance writeups, and resumes.
• Conduct research to gather past performance information, graphics, industry data, and supporting content for proposals.
• Maintain proposal templates, boilerplate content, capability statements, and proposal libraries.
• Support development of proposal graphics, win themes, and discriminators.
• Manage document control, versioning, and secure file sharing.
• Track proposal metrics, success rates, lessons learned, proposal status, deadlines, and historical outcomes through a centralized tracking system.

Skills

Organizational skills

Project coordination

Communication

Team collaboration

MS Office

SharePoint

GovWin

GovDash

Salesforce

Adobe Illustrator

Education

Bachelor's degree (preferred)

Tools

SharePoint

GovWin

GovDash

Salesforce

Adobe Illustrator

Job description

Description

Location: Onsite

Job Type: W-2

Shift: Mon-Fri first shift

Pay Range: $50,000 - $58,000 non-exempt

Ryan Consulting Group, Inc. is seeking a Proposal Coordinator to support the company's continued growth within the federal and commercial contracting marketplace. This role is responsible for coordinating and managing RFQs and small-scale RFP responses, ensuring compliant, high-quality proposal submissions while collaborating across internal teams, subcontractors, and proposal partners. The ideal candidate is highly organized, detail-oriented, able to manage multiple deadlines, and possesses strong written communication and project coordination skills.

Key responsibilities include:

• Manage RFQ and small-scale RFP proposal efforts from kickoff through submission.
• Develop proposal schedules, outlines, compliance matrices, and writing assignments.
• Analyze solicitations to identify requirements, evaluation criteria, compliance risks, and submission deadlines.
• Coordinate with Business Development, proposal support vendors, subcontractors, and teaming partners throughout the proposal lifecycle.
• Collaborate with HR, Finance, and Contracts teams to obtain pricing, key personnel information, and corporate qualifications.
• Prepare technical proposal responses that comply with solicitation instructions, formatting requirements, and federal procurement regulations.
• Coordinate and facilitate proposal color team reviews.
• Draft and edit executive summaries, technical narratives, management approaches, past performance writeups, and resumes.
• Conduct research to gather past performance information, graphics, industry data, and supporting content for proposals.
• Maintain proposal templates, boilerplate content, capability statements, and proposal libraries.
• Support development of proposal graphics, win themes, and discriminators.
• Manage document control, versioning, and secure file sharing.
• Track proposal metrics, success rates, lessons learned, proposal status, deadlines, and historical outcomes through a centralized tracking system.

Requirements

• 0-4 years of experience in federal proposal management or RFP analysis
• 1-3 years writing and editing proposal content
• Exceptional organizational skills with the ability to manage multiple deadlines simultaneously
• Basic project management skills (time management, team communication, etc.)
• Exceptional communication and collaboration skills
• Advanced Microsoft Word, Excel, PowerPoint, and Adobe Illustrator skills
• Understanding of business integration issues and technologies
• Proficient in managing the full proposal development lifecycle
• Project coordination experience
• Familiarity with proposal management tools (e.g., SharePoint, GovWin, GovDash) and CRM platforms (e.g., Salesforce

Preferred

• Preferred - Bachelor’s degree in Business, Communications, English, or related field
• Federal contracting experience
• Shipley training

Benefits at RYAN

RYAN offers a comprehensive, competitive benefits package designed to support the well-being of our employees and their families. Some benefits may vary by contract.

• Paid Holidays (varies by contract)
• Paid Time Off (PTO)
• Bereavement, Military, and Parental Leave
• 401(k) or Roth Retirement Plan with Employer Matching
• Medical, Dental, and Vision Coverage
• Health Savings Account (with employer contribution)
• Group Term Life Insurance
• Pet Insurance
• Employee Discount Perks
• Voluntary Life Insurance
• Short- and Long-Term Disability
• Accident, Cancer, and Critical Illness Insurance

Equal Employment Opportunity (EEO) Statement

Ryan Consulting Group, Inc. is an equal opportunity employer. We are dedicated to ensuring equal employment opportunities in all aspects of employment, including recruitment, hiring, promotion, training, compensation, benefits, and termination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.Ryan Consulting Group, Inc. is also committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to a disability in the application process, please contact [e-mail].

Drug-Free Workplace Statement

Ryan Consulting Group, Inc. is committed to maintaining a drug-free workplace, in compliance with the Drug-Free Workplace Act of 1988, which is a requirement for all federal contractors. We recognize the impact that drug and alcohol abuse can have on the safety, health, and productivity of our workforce, and we are dedicated to providing a work environment that is free from illegal drugs and alcohol. All employment offers are conditional upon successfully passing a drug screening.

Pay Transparency Statement

Ryan Consulting Group, Inc. complies with all relevant pay transparency laws in each state and jurisdiction where we operate. This includes providing salary ranges and pay data in compliance with state or local regulations where applicable. We also ensure that applicants and employees in relevant states are informed of their right to inquire about pay information as required by state or local laws. Employees and applicants in states where pay transparency laws are in effect can expect to be provided with salary information upon request during the hiring process.