Administrative Assistant (Bilingual Spanish)

Acelero Learning; Philadelphia (Philadelphia County); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA contributions

401(k) match

Job summary

Ace loci Learning is seeking an Administrative Assistant to support the Center Director and the Early Head Start Program in Philadelphia. The role involves clerical duties, visitor reception, data entry, and maintenance of documents and manuals.

The position requires a high school diploma (AA/AS preferred), prior admin experience, and willingness to travel up to 10% locally. Bilingual Spanish is preferred. Salary is $17.88 per hour with comprehensive benefits.

Qualifications

• High school diploma required; AA/AS in business or related field preferred.
• Prior experience with office / general administration.
• Physical exam and background checks are required for this position.
• Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.
• Bilingual Spanish preferred.

Responsibilities

• Provides administrative support to the Center Director and Early Head Start Program.
• Performs daily clerical duties and general admin support.
• Greets and assists visitors in a courteous and helpful manner.
• Acts as point of contact for parent inquiries and general visitors.
• Performs data entry for special ongoing projects.
• Interfaces with staff to design and edit drafts of correspondence and reports.
• Manages office supplies inventory and initiates orders.
• Maintains mail systems and postal needs.
• Supports additional administrative levels and mass mailings as needed.
• Keeps manuals and forms updated for staff.

Skills

Bilingual Spanish

Office administration

Clerical support

Education

High school diploma

AA/AS in business or related field

Job description

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served.

The Administrative Assistant is responsible for providing administrative support to the Center Director and the Early Head Start Program. This position will initiate and coordinate the clerical and secretarial functions required in effective implementation of administrative policies of the program. The Administrative Assistant will ultimately be evaluated on a combination of skills, dispositions, and behaviors, some of which are related to the specific service area of this position and others that represent general expectations of all Acelero Learning employees.

Why Acelero?

Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrenʼs inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve.

Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Championing Equality; Caring Teams & Communities.

What You’ll Do:

• Uses effective organizing systems to provide administrative support to a variety of stakeholders and projects.

• Performs daily clerical duties and general admin support.

• Greets and assists visitors in a courteous and helpful manner.

• Operates as point of contact for parent inquiries and general visitors.

• Performs data entry for special ongoing projects.

• Designs and edits drafts of correspondence, reports, forms, charts, memos, and other documents as needed.

• Manages inventory of office supplies and initiates orders.

• Manages mail system and postal needs.

• Provides clerical support to other administrative assistant levels; i.e. minor word processing of a routine nature, assisting in mass mailings, typing address labels, shredding documents.

• Oversees the maintenance of manuals and forms for professional staff and ensures updates are completed in a timely manner.

• Compiles materials for the preparation, editing, and distribution of the monthly newsletter.

• Maintains the confidentiality of correspondence, documents, discussions, meetings, and calls.

• Oversees the operation of various office machines to include copier, computer, fax, phone, and mail machine.

• Attends Head Start operational staff meetings and develops meeting minutes for distribution in a timely manner.

• Coordinates record keeping and reporting.

• Facilitates in fiscal management.

• Develops systems to effectively organize information and provides it to others as needed.

• Prioritizes projects delegated by a variety of staff to accomplish tasks in the timeframe specified and at a high level of quality.

What You’ll Bring:

1. High school diploma required; AA/AS in business or related field preferred.

2. Prior experience with office / general administration.

3. Bilingual Spanish preferred.

4. Physical exam and background checks are required for this position.

5. Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.

How Much:

This position pays $17.88/hr.

Why You’ll Love Working with Us:

• A meaningful mission that drives real change in the lives of children and families
• A collaborative, inclusive team that values your growth and well-being
• Robust benefits that support your total wellbeing, including:
  • Medical, Dental, and Vision Insurance with multiple plan options to fit your needs
  • Health Savings Account (HSA) with company contributions up to $800 annually
  • Flexible Spending Accounts (FSA) for health and dependent care expenses
  • 401(k) Retirement Plan with up to 4% company match and immediate vesting
  • Company-paid Short-Term and Long-Term Disability and Basic Life Insurance
  • Up to $500 per year in Professional Development Reimbursements
  • Employee Assistance Program (EAP) with counseling and mental wellness support
  • Wellness Programs, including virtual fitness, nutrition, and mindfulness classes
  • Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks

Why Acelero Learning or Shine Early Learning?

• Ability to make an impact in the lives of the children, families, and partners we serve
• Career growth and professional development opportunities
• Supportive working environment
• Average of 5 weeks of paid time off during 1st year of employment
• Comprehensive benefits, including 401K matching and 100% vesting program

We are an equal opportunity employer, committed to creating a diverse and healthy work place.