Impactful Administrative Assistant & Bookkeeping Support

Catholic Charities Brooklyn and Queens, Inc.; New York (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Generous time off

Medical

Dental

Vision

Retirement Savings

Agency Match

Transit

Flexible Spending Account

Life insurance

Public Loan Forgiveness

Training Series

Job summary

Catholic Charities Brooklyn and Queens, Inc. is seeking an Administrative Assistant to provide essential administrative support, bookkeeping, and clerical functions for the HomeBase Homelessness Prevention Programs in Brooklyn and Queens.

The role includes managing check requests, filing, correspondence, and meeting logistics. The position requires attention to confidential records, ability to work evenings, and movement of supplies; bilingual English/Spanish is preferred, with occasional travel

Qualifications

• High School Diploma or GED.
• Two years secretarial experience, including one year in office administration, data entry and basic accounting.
• Computer & organizational skills, ability to work in a team, and an understanding of all clerical functions.
• Bilingual English/Spanish preferred.
• Ability to travel to other sites within the five boroughs as needed.
• Able to work evening hours.
• Must be able to occasionally lift and/or move up to 25 pounds.

Responsibilities

• Bookkeeping duties.
• Prepare check requests and pay program bills.
• Prepare and keep track of household financial assistance expenditures.
• Set up, organize and maintain confidential files and agency documents.
• Type reports & correspondence.
• Set up & dismantle meeting space.
• Monitor, order & purchase supplies.
• Operate & maintain in working order the switchboard, photocopier, fax machine, computers & printers.
• Accurately take messages, route calls and greet visitors. Mail distribution.
• Create forms, file & copy as necessary.
• Act as a messenger.
• Assist with program activities/special projects

Skills

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Computer skills

Job description

Catholic Charities Brooklyn and Queens, Inc. is seeking an Administrative Assistant to provide essential administrative support, bookkeeping, and clerical functions for the HomeBase Homelessness Prevention Programs in Brooklyn and Queens.

The role includes managing check requests, filing, correspondence, and meeting logistics. The position requires attention to confidential records, ability to work evenings, and movement of supplies; bilingual English/Spanish is preferred, with occasional travel