Administrative Assistant - Full Time; 2229-401-A

Catholic Charities Brooklyn and Queens, Inc.; New York (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Generous time off

Medical

Dental

Vision

Retirement Savings

Agency Match

Transit

Flexible Spending Account

Life insurance

Public Loan Forgiveness

Training Series

Job summary

Catholic Charities Brooklyn and Queens, Inc. is seeking an Administrative Assistant to provide essential administrative support, bookkeeping, and clerical functions for the HomeBase Homelessness Prevention Programs in Brooklyn and Queens.

The role includes managing check requests, filing, correspondence, and meeting logistics. The position requires attention to confidential records, ability to work evenings, and movement of supplies; bilingual English/Spanish is preferred, with occasional travel

Qualifications

• High School Diploma or GED.
• Two years secretarial experience, including one year in office administration, data entry and basic accounting.
• Computer & organizational skills, ability to work in a team, and an understanding of all clerical functions.
• Bilingual English/Spanish preferred.
• Ability to travel to other sites within the five boroughs as needed.
• Able to work evening hours.
• Must be able to occasionally lift and/or move up to 25 pounds.

Responsibilities

• Bookkeeping duties.
• Prepare check requests and pay program bills.
• Prepare and keep track of household financial assistance expenditures.
• Set up, organize and maintain confidential files and agency documents.
• Type reports & correspondence.
• Set up & dismantle meeting space.
• Monitor, order & purchase supplies.
• Operate & maintain in working order the switchboard, photocopier, fax machine, computers & printers.
• Accurately take messages, route calls and greet visitors. Mail distribution.
• Create forms, file & copy as necessary.
• Act as a messenger.
• Assist with program activities/special projects

Skills

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Computer skills

Job description

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.

Our HomeBase Homelessness Prevention Programs provide services to those who are at risk of entering a shelter due to rental arrears, overcrowding or substandard housing, and to those who have a prior shelter history as part of aftercare services. Services may include case management, tenant/landlord mediation, advocacy/benefit entitlements, short-term financial assistance, referrals, and varied workshops that can help individuals who are at risk of homelessness.

STATEMENT OF THE JOB:

The Administrative Assistant is responsible for maintaining the program in the area of administrative support, bookkeeping, preparing program and participant check requests, and oversight of petty cash. The position requires bookkeeping duties as well as clerical functions.

• Bookkeeping duties.
• Prepare check requests and pay program bills.
• Prepare and keep track of household financial assistance expenditures.
• Set up, organize and maintain confidential files and agency documents.
• Type reports & correspondence.
• Set up & dismantle meeting space.
• Monitor, order & purchase supplies.
• Operate & maintain in working order the switchboard, photocopier, fax machine, computers & printers.
• Accurately take messages, route calls and greet visitors. Mail distribution.
• Create forms, file & copy as necessary.
• Act as a messenger.
• Assist with program activities/special projects

QUALIFICATIONS:

• High School Diploma or GED.

• Two years secretarial experience, which includes one year experience in office administration, data entry and basic accounting required.
• Computer & organizational skills, ability to work in a team, and an understanding of all clerical functions.

• Bilingual (English/Spanish) Preferred.
• Ability to travel to other sites within the five boroughs as needed.
• Able to work evening hours.

• Must be able to occasionally lift and/or move up to 25 pounds.

BENEFITS:

We offer competitive salary and excellent benefits including:

• Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
• Medical,
• Dental
• Vision
• Retirement Savings with Agency Match
• Transit
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness Qualified Employer
• Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at:

www.ccbq.org EOE/AA.