Administrative Secretary - Full Time; 2229-402-A

Catholic Charities Brooklyn and Queens, Inc.; New York (NY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Generous time off (Vacation/ Personal

Medical,

Dental

Vision

Retire rmment Savings with Agency

Transit

Flexible Spending Account

Life insurance

Public Loan Forgiveness Qualified

Training Series and other additional 0

Job summary

Catholic Charities Brooklyn and Queens, Inc. is seeking an Administrative Secretary for the Brooklyn office. The role involves front desk reception, screening calls, greeting clients, managing appointments, and handling mail and deliveries.

The position requires basic clerical experience, data entry skills, and flexibility to support program operations. Bilingual Spanish/English preferred and a commitment to the organization's mission is essential.

Qualifications

• High School Diploma or GED required.
• Office clerical experience.
• Data entry and basic accounting experience.

Responsibilities

• Provide professional telephone and office reception and screen calls.
• Greet clients and guests; direct them to the appropriate person or meeting place.
• Maintain and track office appointments and prepare meeting spaces.
• Handle deliveries and maintain mail, supplies, and donations.
• Perform clerical duties: correspondence, letters, memos, filing, faxing; create and edit forms.
• Enter data for the program database.
• Maintain professional appearance of the reception area.

Skills

Office clerical

Data entry

Basic accounting

Multi-tasking

Telephone handling

Discretion

Education

High School Diploma or GED

Job description

Administrative Secretary - Full Time; 2229-402-A

1900a Ralph Ave, Brooklyn, NY 11234, USA

Job Description

Posted Thursday, August 20, 2026 at 4:00 AM

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness. Our HomeBase Homelessness Prevention Programs provide services to those who are at risk of entering a shelter due to rental arrears, overcrowding or substandard housing, and to those who have a prior shelter history as part of aftercare services. Services may include case management, tenant/landlord mediation, advocacy/benefit entitlements, short-term financial assistance, referrals and varied workshops that can help individuals who are at risk of homelessness.

Statement of the Job

• Under the supervision of the Director, performs reception and secretarial duties and functions as back up to the Administrative Assistant.
• Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, initial pre-screening. Transfer telephone calls, take messages. Greet clients and guests and direct them to appropriate person or meeting place.
• Keep track of appointments for the office (clients, groups, agency meetings); set up and clean‑up for meetings.
• Handle and distribute deliveries made to the building (mail, supplies, and donations).
• Perform all clerical duties which include, but are not limited to the following: handle incoming and outgoing correspondence, type and prepare client and agency related correspondence (letters, memos), copying, filing, faxing, create and edit agency forms.
• Perform data entry for the program database.
• Maintain professional appearance of the reception office and waiting room.

Qualifications

• High School Diploma or GED.
• Business experience including office clerical, data entry and basic accounting required.
• Capacity to handle multiple tasks at one time: typing, phone and clerical duties. Ability to be flexible and use discretion.
• Ability to work flexible hours, including weekends, evenings according to the needs of program operation.
• Must be able to lift up to 25 pounds.
• Frequent standing, sitting, talking, reading, writing, and hearing.
• Bilingual Spanish/English preferred.

Benefits

We offer competitive salary and excellent benefits including:

• Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
• Medical,
• Dental
• Vision
• Retire rmment Savings with Agency Match
• Transit
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness Qualified Employer
• Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at:
www.ccbq.org EOE/AA.

1900a Ralph Ave, Brooklyn, NY 11234, USA