Administrative Assistant - Full Time; 1101-401-N

Catholic Charities Brooklyn and Queens, Inc.; New York (NY); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits package

Vacation, Personal and Sick Days

Medical, Dental, Vision

Retirement Savings with Agency Match

Transit benefits

Flexible Spending Account

Life insurance

Public Loan Forgiveness Qualified EMP

Job summary

Catholic Charities Brooklyn and Queens, Inc. invites applications for the Administrative Assistant role within Older Adult Services.

This position oversees clerical, bookkeeping and data-entry tasks, ensuring compliant records and welcoming environments for older adults and visitors. The ideal candidate has a high school diploma with bookkeeping coursework, strong Excel skills, and excellent organization and communication abilities; bilingual preferred and occasional travel to program sites may

Qualifications

• High School Diploma or GED with coursework in business math and bookkeeping.
• Proficient in Excel and Microsoft Office.
• Excellent organizational, time management and interpersonal skills.
• Knowledge of bookkeeping.
• Bilingual preferred.
• Ability to travel between program sites as needed.
• Ability to lift up to 10 lbs.

Responsibilities

• Perform clerical functions including data entry, filing, answering phones and distributing mail.
• Establish and maintain files and records according to agency and funding source regulations.
• Maintain accurate ledgers according to agency regulations on expenses and contributions for the programs.
• Handle billing matters by processing check requests, interact with vendors and maintain petty cash.
• Maintain program inventory including office and program supplies.
• Prepare and submit all financial and statistical reports required.

Skills

Organizational skills

Time management

Interpersonal skills

Bilingual

Light lifting

Travel between sites

Education

High School Diploma or GED with coursework in business math and bookkeeping

Tools

Excel

Microsoft Office

Job description

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.

Older Adult Centers promote an active life for seniors. The centers aim to assist them to preserve their independence and health by offering various range of activities and services such as serving breakfast, lunch, health screenings, social services, educational workshops, class exercises, discussion groups, games, art classes, lectures, workshops, organized outings, and special events.

STATEMENT OF THE JOB

The Administrative Assistant is responsible for the overall organization of clerical, administrative and bookkeeping responsibilities for Older Adult Services per agency and funding source regulations while assisting in promoting a welcoming environment for all older adults and visitors.

• Perform clerical functions including data entry, filing, answering phones and distributing mail.
• Establish and maintain files and records according to agency and funding source regulations including staff time sheets.
• Maintain accurate ledgers according to agency regulations on expenses and contributions for the programs.
• Handle billing matters by processing check requests, interact with vendors and maintain petty cash.
• Maintain program inventory including office and program supplies.
• Prepare and submit all financial and statistical reports required.

QUALIFICATIONS

• High School Diploma or GED graduate with course work in business math and bookkeeping
• Proficient in computer software applications, Excel, and Microsoft Office.
• Excellent organizational, time management & interpersonal skills.
• Knowledge of Bookkeeping.
• Bilingual preferred.
• Ability to travel between program sites as needed.
• Ability to lift to 10lbs.

BENEFITS

• We offer competitive salaries and excellent benefits, including:
• Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
• Medical,
• Dental
• Vision
• Retirement Savings with Agency Match
• Transit
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness Qualified Employer
• Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at: www.ccbq.org EOE/AA.