Immigration Office Services Coordinator

Fragomen; San Diego (CA); Sur place; USD 38 000 - 50 000; Plein temps

Résumé du poste

Fragomen in San Diego seeks an Office Services Coordinator I to provide administrative and operational support across the office, focusing on immigration case filings, document processing, and day-to-day needs. This role collaborates with staff to ensure materials and office operations are accurate and efficient.

The Coordinator will manage filing activities, prepare status reports, handle mail runs, copy/scan tasks, stock supplies, and assist with event setup.

Qualifications

• Previous office services experience preferred.
• Strong interpersonal skills and the ability to communicate effectively with employees at all levels.
• Experience using copy machines, scanners, fax machines, postage machines, etc.
• Strong Organizational Skills and Time Management skills.
• Word and Excel experience and experience writing professional emails to staff members at all levels.
• Ability to work in a fast-paced environment and manage conflicting priorities.
• Ability to perform offsite duties, including picking up mail from the post office and buying office supplies.
• Strong attention to detail.

Responsabilités

• Provide administrative and operational support for immigration case filings.
• Assist with preparing, organizing, and assembling case materials for submission.
• Maintain accurate case records, trackers, and filing documentation.
• Process and organize incoming case-related documents and materials.
• Coordinate filing activities and communicate case updates across the team.
• Prepare regular status reports to support workflow tracking and case management.
• Responsible for going to Post Office to pick up mail and deliver packages.
• Assist with immigration mail (Daily); copying, scanning and distributing to legal teams.
• Assist with large copying projects for various departments.
• Responsible for stocking kitchens, supply room, printers & copiers.
• Assist with fax/copy machine troubleshooting.
• Additional projects and duties on an ad hoc basis.
• Serving visitors by greeting, welcoming, directing and announcing them appropriately.
• Answering, screening and forwarding any incoming phone calls while providing basic information when needed.

Connaissances

Interpersonal skills

Organizational skills

Time management

Word & Excel

Professional email writing

Outils

Copy machines

Scanners

Fax machines

Postage machines

Description du poste

Fragomen in San Diego seeks an Office Services Coordinator I to provide administrative and operational support across the office, focusing on immigration case filings, document processing, and day-to-day needs. This role collaborates with staff to ensure materials and office operations are accurate and efficient.

The Coordinator will manage filing activities, prepare status reports, handle mail runs, copy/scan tasks, stock supplies, and assist with event setup.