Hybrid Office & Immigration Services Coordinator

100 Fragomen, Del Rey, Bernsen & Loewy, LLP; San Diego (CA); Vor Ort; USD 38.000 - 50.000; Vollzeit

Benefits dieser Stelle

22 PTO days + Federal holidays

Medical/Dental/ Vision + FSA & HSA

401K with company matching

Zusammenfassung

Fragomen in San Diego seeks an Office Services Coordinator I to provide administrative and operational support across the office, focusing on immigration case filings, document processing, and day-to-day needs.

You will collaborate with staff to ensure materials and operations are accurate and efficient, manage mail, supplies, and event setup, and help maintain office systems while delivering excellent service to the legal team.

Qualifikationen

• Office services experience preferred.
• Strong interpersonal skills and the ability to communicate effectively with employees at all levels.
• Experience using various models of copy machines, scanners, fax machines, postage machines, etc.
• Strong Organizational Skills and Time Management skills.
• Word and Excel Experience and experience writing professional emails to staff members at all levels.
• Ability to work in a fast-paced environment and manage conflicting priorities.
• Ability to perform offsite duties, including picking up mail from the post office, buying office supplies etc.
• Strong attention to detail.

Aufgaben

• Provide administrative and operational support for immigration case filings.
• Assist with preparing, organizing, and assembling case materials for submission.
• Maintain accurate case records, trackers, and filing documentation.
• Process and organize incoming case-related documents and materials.
• Coordinate filing activities and communicate case updates across the team.
• Prepare regular status reports to support workflow tracking and case management.
• Responsible for going to Post Office to pick up mail and deliver packages and boxes to the appropriate departments.
• Assist with immigration mail (Daily); copying, scanning and distributing to legal teams.
• Assisting with large copying projects for various departments.
• Responsible for securing groceries for the office.
• Set up and break down in office events, lunches & celebrations.
• Responsible for stocking kitchens, supply room, printers & copiers.
• Assist with fax/copy machine troubleshooting.
• Additional projects and duties on an ad hoc basis.
• Serving visitors by greeting, welcoming, directing and announcing them appropriately.
• Answering, screening and forwarding any incoming phone calls while providing basic information when needed.
• Act as lead person responsible for scheduling all Training & Conference Room bookings.
• Monitor visitor access (via logbook) and maintain security awareness.

Kenntnisse

Office experience

Interpersonal skills

Copy machines

Organizational skills

Word & Excel

Email communication

Time management

Prioritization

Office errands

Attention to detail

Jobbeschreibung

Fragomen in San Diego seeks an Office Services Coordinator I to provide administrative and operational support across the office, focusing on immigration case filings, document processing, and day-to-day needs.

You will collaborate with staff to ensure materials and operations are accurate and efficient, manage mail, supplies, and event setup, and help maintain office systems while delivering excellent service to the legal team.