Immigration Document Coordinator — Global Mobility

Burnett Staffing Specialists; Houston (TX); On-site; USD 100,289,000 - 103,458,000; Full time

Benefits offered by this job

Free Parking

Job summary

Burnett Staffing Specialists is seeking a detail-oriented Visa & Immigration Documentation Coordinator for an Oil and Gas project in the Energy Corridor, Houston, TX. The role focuses on document management, tracking deadlines, and preparing immigration paperwork for employees and contractors on-site.

You will maintain accurate records in SharePoint and Excel, coordinate with visa service providers, and ensure compliance with company procedures.

Qualifications

• Experience handling passports, travel visas, work visas, or related documentation.
• Strong document review, preparation, and records management.
• Intermediate to advanced Excel skills, including tracking spreadsheets and deadlines.
• Experience with document management systems, shared drives, or SharePoint.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.

Responsibilities

• Coordinate collection, review, and preparation of passport, travel visa, and other immigration-related documents.
• Assist employees/contractors with forms and supporting documentation.
• Review documentation for completeness before submission to visa processing agencies.
• Track visa issuance dates, expirations, renewals, and passport validity.
• Maintain detailed Excel tracking spreadsheets for offshore crews, employees, and contractors.
• Monitor immigration/travel requirements and research embassy/government resources.

Skills

Passport/visa documentation handling

Excel tracking and reporting

Attention to detail

Organizational skills

Communication skills

Independent research & deadline-triage

Confidential information handling

Education

Associate's or Bachelor's degree preferred but not required

Tools

Excel

SharePoint

Document management systems

Job description

Burnett Staffing Specialists is seeking a detail-oriented Visa & Immigration Documentation Coordinator for an Oil and Gas project in the Energy Corridor, Houston, TX. The role focuses on document management, tracking deadlines, and preparing immigration paperwork for employees and contractors on-site.

You will maintain accurate records in SharePoint and Excel, coordinate with visa service providers, and ensure compliance with company procedures.