Immigration Specialist

Jobtailor; Wilmington (DE); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor in Wilmington, DE seeks an Immigration Coordinator to manage U.S. and global immigration processes for new hires, current employees, and international transfers.

You will gather information, ensure completeness and accuracy, monitor case status and milestones, and collaborate with counsel, vendors, and HR colleagues to keep immigration records up to date. The role emphasizes confidential data handling, strong organizational skills, and proactive communication to support service

Qualifications

• Experience in U.S. or global immigration, mobility, HR operations.
• Experience handling confidential employee information in a compliance-focused environment.
• Highly organized and detail-oriented with follow-through.
• Strong problem-solving and prioritization abilities.
• Ability to collaborate with employees, partners, vendors, and external counsel.

Responsibilities

• Coordinate U.S. and global immigration processes for new hires, current employees, and international transfers.
• Partner with employees, talent acquisition, and business partners to gather required information and documentation.
• Gather and confirm completeness and accuracy of immigration documentation and employee information.
• Monitor immigration case status, key dates, expiration dates, and milestones.
• Escalate issues and potential compliance concerns as needed.
• Maintain accurate immigration records and update internal systems and databases throughout the immigration lifecycle.
• Partner with immigration counsel and vendors to initiate, coordinate, and track immigration cases.
• Support immigration compliance activities, including audits, reporting, and maintenance of required documentation and records.
• Compile and analyze immigration data for scorecards, reporting, and other analysis.
• Provide timely, service-oriented communication regarding immigration processes, requirements, and next steps.
• Contribute ideas and participate in ongoing enhancements to service delivery and immigration processes.
• Assist with ad hoc global mobility and immigration projects.

Skills

Communication

Interpersonal skills

Attention to Detail

Problem Solving

Self-starter

Tools

HCM Systems

Internal Databases

Microsoft Office

Job description

• Coordinate U.S. and global immigration processes for new hires, current employees, and international transfers
• Partner with employees, talent acquisition, and business partners to gather required information and documentation
• Gather and confirm completeness and accuracy of immigration documentation and employee information
• Monitor immigration case status, key dates, expiration dates, and other milestones
• Escalate issues and potential compliance concerns as needed
• Maintain accurate immigration records and update internal systems and databases throughout the immigration lifecycle
• Partner with immigration counsel and vendors to initiate, coordinate, and track immigration cases
• Support immigration compliance activities, including audits, reporting, and maintenance of required documentation and records
• Compile and analyze immigration data for scorecards, reporting, and other analysis
• Provide timely, service-oriented communication regarding immigration processes, requirements, and next steps
• Contribute ideas and participate in ongoing enhancements to service delivery and immigration processes
• Assist with ad hoc global mobility and immigration projects

Requirements

• Previous experience in U.S. or global immigration, global mobility, human resources operations, onboarding, or a related field
• Experience working with confidential employee information and maintaining accurate records in a compliance-focused environment
• Highly organized and diligent, with attention to detail and willingness to follow through to completeness
• Strong problem-solving skills when the path forward may not be clear
• Ability to prioritize work in alignment with client and business needs
• Sensitivity to working with confidential and personal information
• Self-starter who thrives in a team-oriented environment
• Strong communication and interpersonal skills with the ability to work effectively with employees, business partners, vendors, and external counsel
• Technical proficiency in Microsoft products and HCM systems or other complex, multi-faceted systems and processes

Core Competencies

Demonstrates expertise in U.S. and global immigration processes, ensuring compliance and accuracy in documentation while effectively collaborating with employees and external partners. Proficient in managing immigration records and data analysis to support organizational needs.

Highest-signal resume keywords

• U.S. Immigration Processes
• Global Mobility
• Compliance Management
• Data Analysis
• Microsoft Products

Hard Skills

• Immigration Documentation
• Record Keeping
• Data Compilation
• Case Monitoring
• Audit Support

Soft Skills

• Attention to Detail
• Problem-Solving
• Organizational Skills
• Interpersonal Skills
• Communication Skills

Industry Keywords

• Global Immigration
• Human Resources Operations
• Onboarding
• Confidential Information Management

Tools & Technologies

• HCM Systems
• Internal Databases