Immigration Administrative Specialist

BAL; Richardson (TX); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Competitive pay

Discretionary annual bonus

Medical, dental, vision insurance

Sick time

Unlimited vacation

401(k) with company match

Job summary

BERRY APPLEMAN & LEIDEN (BAL) seeks an Administrative Assistant to support the Administrative Services Center and its legal teams. You will ensure accurate document preparation, meet deadlines, and deliver superior client service to internal and external stakeholders.

Key tasks include precise data entry into the in-house database, drafting approval letters, coordinating external-client appointments, filing, uploading documents, and updating the internal ticketing system.

Qualifications

• High School Diploma or equivalent required.
• Associate degree or 2 years of college preferred.
• Proficient in general office clerical tasks including phones, typing, and filing.
• Demonstrated proficiency in the Microsoft Office Suite.
• Ability to effectively manage multiple assignments concurrently.
• Exemplifies excellent customer service with a positive and welcoming demeanor.

Responsibilities

• Facilitate general administrative support for legal teams including:
• Precise data entry of receipt/approval notice details into the in-house database, ensuring accurate representation of government case numbers and validity dates.
• Preparation of meticulously crafted approval letters and notifications for external clients.
• Efficient coordination and rescheduling of appointments with external clients per the directives of the US government.
• Preparation of requests for petition withdrawals to government agencies.
• Update the internal ticketing system to reflect the precise status of requests from legal teams.
• Ensure the physical filing of paperwork with government agencies and the seamless uploading of documents to internal systems.
• Perform general copying and scanning of documents with precision.
• Prepare shipping labels, and letters, and collate packets for employer/client copies in a methodical manner.
• Utilize and update the in-house database according to the provided instructions.
• Provide valuable assistance with projects related to the practice as required.

Skills

Attention to detail

Multi-tasking

Customer service

Verbal communication

Written communication

Education

High School Diploma or equivalent

Associate degree or 2 years of college preferred

Tools

Microsoft Office Suite

In-house database

Job description

BERRY APPLEMAN & LEIDEN (BAL) seeks an Administrative Assistant to support the Administrative Services Center and its legal teams. You will ensure accurate document preparation, meet deadlines, and deliver superior client service to internal and external stakeholders.

Key tasks include precise data entry into the in-house database, drafting approval letters, coordinating external-client appointments, filing, uploading documents, and updating the internal ticketing system.