Immigration Admin Assistant | Detail-Oriented & Fast-Paced

BAL; Texas; On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision, disability, &

Life insurance

Sick time

Unlimited vacation

401(k) with company match

Competitive pay

Discretionary annual bonus

Job summary

BAL is seeking an Administrative Assistant at the Administrative Services Center to provide exceptional support to our legal teams. You will ensure accurate document preparation, meet deadlines, and deliver superior client service to internal and external stakeholders.

The role emphasizes precise data entry into the in-house database, handling correspondences, scheduling, filing, and scans. The team values growth, collaboration, and a positive, welcoming demeanor, with a competitive benefits

Qualifications

• Minimum of 1+ years in an office environment.
• Experience with immigration-related tasks preferred.
• Proficient in general office clerical tasks including phones, typing, and filing.
• Strong attention to detail and accuracy.

Responsibilities

• Provide general administrative support for legal teams.
• Enter receipt/approval notice details into the in-house database with accuracy.
• Prepare approval letters and client notifications.
• Schedule and reschedule appointments with external clients per US government directives.
• Prepare requests for petition withdrawals to government agencies.
• Update internal ticketing system and manage document filing and uploads.
• Copy, scan, and prepare shipping labels and packets for employer/client copies.

Skills

Attention to detail

Microsoft Office

Data entry

Multi-tasking

Verbal and written communication

Customer service

Education

High School Diploma or equivalent

Associate degree or 2 years college preferred

Tools

Microsoft Office Suite

Job description

BAL is seeking an Administrative Assistant at the Administrative Services Center to provide exceptional support to our legal teams. You will ensure accurate document preparation, meet deadlines, and deliver superior client service to internal and external stakeholders.

The role emphasizes precise data entry into the in-house database, handling correspondences, scheduling, filing, and scans. The team values growth, collaboration, and a positive, welcoming demeanor, with a competitive benefits