Imaging Specialist

Applied Intellect; Oklahoma City (OK); On-site; USD 20,000 - 29,000; Full time

Job summary

Applied Intellect LLC is seeking an Imaging Specialist to support the Oklahoma Department of Transportation in Oklahoma City. The role focuses on organizing, digitizing, and storing public records using document imaging technology and electronic filing systems.

The ideal candidate will have strong administrative skills, attention to detail, and the ability to manage both physical and electronic records. This onsite position requires a high school diploma and at least five years of relevant

Qualifications

• High school diploma or GED required.
• 5+ years of relevant professional experience in office/records management.
• Proficiency with Microsoft Windows and electronic file organization.
• Ability to accurately organize, catalog, index, and retrieve documents.
• Strong attention to detail, organization, and time management.
• Ability to work onsite during the required schedule.

Responsibilities

• Scan, digitize, organize, and index physical documents into electronic records management systems.
• Maintain accurate filing systems for paper and electronic documents, ensuring proper organization and accessibility.
• Utilize scanning equipment, imaging software, and document management tools to process records efficiently.
• Organize and manage electronic files using Windows File Explorer, email repositories, and other document storage platforms.
• Review scanned documents for accuracy, completeness, readability, and proper indexing.
• Assist with document retrieval, records retention, archiving, and storage activities.
• Perform data entry, file naming, cataloging, and document classification to maintain consistent recordkeeping practices.
• Identify and resolve basic document imaging or filing discrepancies.
• Maintain confidentiality and handle public records in accordance with applicable organizational procedures.
• Collaborate with team members to complete assigned document processing and administrative tasks.
• Perform other related administrative and records management duties as assigned.

Skills

Windows proficiency

Attention to detail

Time management

Team collaboration

Independent work

Education

High school diploma or GED

5+ years relevant experience

Tools

Document imaging software

Electronic filing systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Imaging Specialist

Staffing Services Division - VA Contract Oklahoma City, OK, US

Client: Oklahoma Department of Transportation (ODOT)
Location: 7949 South I-35, Oklahoma City, OK 73149
Work Arrangement: Onsite
Employment Type: Full-Time, Temporary Contract
Contract Duration: 12 months, with potential for extension
Compensation:$18.00 per hour (W-2, without benefits)
Schedule: Monday-Friday, 7:30 AM-4:30 PM
Anticipated Start Date: November 2, 2026

Position Overview

Applied Intellect LLC is seeking a detail-oriented and organizedImaging Specialist to support the Oklahoma Department of Transportation (ODOT) in Oklahoma City.

The Imaging Specialist will be responsible for supporting the organization, retention, digitization, and storage of public records, documents, archives, and files. This position requires strong administrative skills, attention to detail, and the ability to manage both physical and electronic records using document imaging technology and electronic filing systems.

The ideal candidate will have previous administrative or clerical experience, proficiency with computer-based filing systems, and the ability to maintain accurate and organized records.

Key Responsibilities

Scan, digitize, organize, and index physical documents into electronic records management systems.

Maintain accurate filing systems for paper and electronic documents, ensuring proper organization and accessibility.

Utilize scanning equipment, imaging software, and document management tools to process records efficiently.

Organize and manage electronic files using Windows File Explorer, email repositories, and other document storage platforms.

Review scanned documents for accuracy, completeness, readability, and proper indexing.

Assist with document retrieval, records retention, archiving, and storage activities.

Perform data entry, file naming, cataloging, and document classification to maintain consistent recordkeeping practices.

Identify and resolve basic document imaging or filing discrepancies.

Maintain confidentiality and handle public records in accordance with applicable organizational procedures.

Collaborate with team members to complete assigned document processing and administrative tasks.

Perform other related administrative and records management duties as assigned.

Minimum Qualifications

High school diploma or GED equivalent required.

Previous administrative, clerical, records management, or similar office experience required.

Five or more years of relevant professional experience, as specified in the recruitment request.

Proficiency with Microsoft Windows, including Windows File Explorer and electronic file organization.

Ability to accurately organize, catalog, index, and retrieve documents.

Strong attention to detail, organizational skills, and time management abilities.

Ability to work independently and collaboratively in a team environment.

Ability to work onsite during the required schedule.

Preferred Qualifications

Previous experience in document imaging, scanning, digitization, or records management.

Familiarity with document management systems and electronic records repositories.

Experience handling large volumes of documents and maintaining accurate electronic filing systems.

Previous experience supporting a government agency or public-sector organization.

Additional Requirements

Must successfully complete employment verification requirements.

Must be available to work onsite in Oklahoma City, Oklahoma.

Interview Process

First Interview: Approximately 20-minute virtual interview (camera required).

Second Interview: Approximately 45-minute in-person interview.

Applied Intellect LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to qualified applicants without regard to legally protected characteristics.