Imaging Specialist

Applied Intellect, LLC; Oklahoma City (OK); Sur place; USD 20 000 - 29 000; Plein temps

Résumé du poste

Applied Intellect LLC is seeking an Imaging Specialist to support the Oklahoma Department of Transportation in Oklahoma City. The role involves digitization, storage, and management of public records, requiring strong clerical skills and experience with imaging systems.

The position is full-time, temporary for 12 months, onsite at 7949 South I-35, OK 73149, with a typical 7:30 AM–4:30 PM schedule. A minimum of five years in related roles and a high school diploma are expected.

Qualifications

• High school diploma or GED required.
• Five or more years of administrative, clerical, or records management experience.
• Proficiency with Microsoft Windows and electronic filing systems.
• Ability to organize, index, catalog and retrieve documents accurately.
• Attention to detail and strong time management.
• Ability to work onsite in Oklahoma City as required.

Responsabilités

• Scan and digitize physical documents into electronic records systems.
• Maintain filing systems for paper and electronic documents.
• Use scanning equipment and document management tools to process records.
• Organize electronic files using Windows File Explorer and other repositories.
• Review scanned documents for accuracy and indexing.
• Assist with retention, archiving, and storage activities.
• Perform data entry and classification to maintain records.
• Identify and resolve basic imaging or filing discrepancies.
• Maintain confidentiality of public records and work with team members.

Connaissances

Document imaging

Records management

Clerical work

Data entry

Formation

High school diploma or GED

Outils

Windows File Explorer

Imaging software

Description du poste

Client: Oklahoma Department of Transportation (ODOT)

Location: 7949 South I-35, Oklahoma City, OK 73149

Work Arrangement: Onsite

Employment Type: Full-Time, Temporary Contract

Contract Duration: 12 months, with potential for extension

Compensation: $18.00 per hour (W-2, without benefits)

Schedule: Monday–Friday, 7:30 AM–4:30 PM

Anticipated Start Date: November 2, 2026

Position Overview

Applied Intellect LLC is seeking a detail-oriented and organized Imaging Specialist to support the Oklahoma Department of Transportation (ODOT) in Oklahoma City.

The Imaging Specialist will be responsible for supporting the organization, retention, digitization, and storage of public records, documents, archives, and files. This position requires strong administrative skills, attention to detail, and the ability to manage both physical and electronic records using document imaging technology and electronic filing systems.

The ideal candidate will have previous administrative or clerical experience, proficiency with computer-based filing systems, and the ability to maintain accurate and organized records.

Key Responsibilities

• Scan, digitize, organize, and index physical documents into electronic records management systems.


• Maintain accurate filing systems for paper and electronic documents, ensuring proper organization and accessibility.


• Utilize scanning equipment, imaging software, and document management tools to process records efficiently.


• Organize and manage electronic files using Windows File Explorer, email repositories, and other document storage platforms.


• Review scanned documents for accuracy, completeness, readability, and proper indexing.


• Assist with document retrieval, records retention, archiving, and storage activities.


• Perform data entry, file naming, cataloging, and document classification to maintain consistent recordkeeping practices.


• Identify and resolve basic document imaging or filing discrepancies.


• Maintain confidentiality and handle public records in accordance with applicable organizational procedures.


• Collaborate with team members to complete assigned document processing and administrative tasks.


• Perform other related administrative and records management duties as assigned.

Minimum Qualifications

• High school diploma or GED equivalent required.


• Previous administrative, clerical, records management, or similar office experience required.


• Five or more years of relevant professional experience, as specified in the recruitment request.


• Proficiency with Microsoft Windows, including Windows File Explorer and electronic file organization.


• Ability to accurately organize, catalog, index, and retrieve documents.


• Strong attention to detail, organizational skills, and time management abilities.


• Ability to work independently and collaboratively in a team environment.


• Ability to work onsite during the required schedule.

Preferred Qualifications

• Previous experience in document imaging, scanning, digitization, or records management.


• Familiarity with document management systems and electronic records repositories.


• Experience handling large volumes of documents and maintaining accurate electronic filing systems.


• Previous experience supporting a government agency or public-sector organization.

Additional Requirements

• Must successfully complete employment verification requirements.


• Must meet applicable client work authorization requirements.


• Must be available to work onsite in Oklahoma City, Oklahoma.

Interview Process

Selected Candidates Will Participate In a Two-stage Interview Process

• First Interview: Approximately 20-minute virtual interview (camera required).


• Second Interview: Approximately 45-minute in-person interview.

Applied Intellect LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to qualified applicants without regard to legally protected characteristics.