Imaging & Records Specialist

Applied Intellect, LLC; Oklahoma City (OK); On-site; USD 20,000 - 29,000; Full time

Job summary

Applied Intellect LLC is seeking an Imaging Specialist to support the Oklahoma Department of Transportation in Oklahoma City. The role involves digitization, storage, and management of public records, requiring strong clerical skills and experience with imaging systems.

The position is full-time, temporary for 12 months, onsite at 7949 South I-35, OK 73149, with a typical 7:30 AM–4:30 PM schedule. A minimum of five years in related roles and a high school diploma are expected.

Qualifications

• High school diploma or GED required.
• Five or more years of administrative, clerical, or records management experience.
• Proficiency with Microsoft Windows and electronic filing systems.
• Ability to organize, index, catalog and retrieve documents accurately.
• Attention to detail and strong time management.
• Ability to work onsite in Oklahoma City as required.

Responsibilities

• Scan and digitize physical documents into electronic records systems.
• Maintain filing systems for paper and electronic documents.
• Use scanning equipment and document management tools to process records.
• Organize electronic files using Windows File Explorer and other repositories.
• Review scanned documents for accuracy and indexing.
• Assist with retention, archiving, and storage activities.
• Perform data entry and classification to maintain records.
• Identify and resolve basic imaging or filing discrepancies.
• Maintain confidentiality of public records and work with team members.

Skills

Document imaging

Records management

Clerical work

Data entry

Education

High school diploma or GED

Tools

Windows File Explorer

Imaging software

Job description

Applied Intellect LLC is seeking an Imaging Specialist to support the Oklahoma Department of Transportation in Oklahoma City. The role involves digitization, storage, and management of public records, requiring strong clerical skills and experience with imaging systems.

The position is full-time, temporary for 12 months, onsite at 7949 South I-35, OK 73149, with a typical 7:30 AM–4:30 PM schedule. A minimum of five years in related roles and a high school diploma are expected.