Digital Records Imaging Specialist

Applied Intellect; Oklahoma City (OK); On-site; USD 20,000 - 29,000; Full time

Job summary

Applied Intellect LLC is seeking an Imaging Specialist to support the Oklahoma Department of Transportation in Oklahoma City. The role focuses on organizing, digitizing, and storing public records using document imaging technology and electronic filing systems.

The ideal candidate will have strong administrative skills, attention to detail, and the ability to manage both physical and electronic records. This onsite position requires a high school diploma and at least five years of relevant

Qualifications

• High school diploma or GED required.
• 5+ years of relevant professional experience in office/records management.
• Proficiency with Microsoft Windows and electronic file organization.
• Ability to accurately organize, catalog, index, and retrieve documents.
• Strong attention to detail, organization, and time management.
• Ability to work onsite during the required schedule.

Responsibilities

• Scan, digitize, organize, and index physical documents into electronic records management systems.
• Maintain accurate filing systems for paper and electronic documents, ensuring proper organization and accessibility.
• Utilize scanning equipment, imaging software, and document management tools to process records efficiently.
• Organize and manage electronic files using Windows File Explorer, email repositories, and other document storage platforms.
• Review scanned documents for accuracy, completeness, readability, and proper indexing.
• Assist with document retrieval, records retention, archiving, and storage activities.
• Perform data entry, file naming, cataloging, and document classification to maintain consistent recordkeeping practices.
• Identify and resolve basic document imaging or filing discrepancies.
• Maintain confidentiality and handle public records in accordance with applicable organizational procedures.
• Collaborate with team members to complete assigned document processing and administrative tasks.
• Perform other related administrative and records management duties as assigned.

Skills

Windows proficiency

Attention to detail

Time management

Team collaboration

Independent work

Education

High school diploma or GED

5+ years relevant experience

Tools

Document imaging software

Electronic filing systems

Job description

Applied Intellect LLC is seeking an Imaging Specialist to support the Oklahoma Department of Transportation in Oklahoma City. The role focuses on organizing, digitizing, and storing public records using document imaging technology and electronic filing systems.

The ideal candidate will have strong administrative skills, attention to detail, and the ability to manage both physical and electronic records. This onsite position requires a high school diploma and at least five years of relevant