Imaging Clerk

Illinois Municipal Retirement Fund (IMRF); Oak Brook (IL); Hybrid; USD 39,000 - 43,000; Full time

Benefits offered by this job

Pension benefits

Medical and dental insurance

35-hour work week

Remote day option

Paid vacation and holidays

Tuition reimbursement

Job summary

Illinois Municipal Retirement Fund (IMRF) is seeking an Imaging/Records Clerk to support daily records processing in a multi-functional, high-productivity team. The role includes mail sorting, scanning, indexing, and data entry as part of cross-trained duties.

The position requires a high school diploma or GED and basic Microsoft Office skills. Additional duties include updating member records and assisting with mail center tasks, with a focus on accuracy and process improvements.

Qualifications

• High school diploma or GED with 12 months office experience, or high school with technical school or college business/office courses.
• Basic Microsoft Office skills required.

Responsibilities

• Index daily mail and documents; perform data entry from various sources.
• Process address changes and scan/index member records.
• Cross-train for regular and cross-trained duties; assist in the Mail Center.

Skills

Basic Microsoft Office

Education

High school diploma or GED with 12 months office experience

Tools

Microsoft Office

Job description

Internal applicants must apply by 11/10/2026!

SUMMARY

This position is responsible for daily records processing (paper and electronic) as part of a multi-functional, high productivity team environment. Cross-trained functionality includes mail-sort, paper and electronic scanning, indexing, address changes, data entry, mailings, and special project work as assigned. All cross-trained duties are to be performed as needed and within unit assigned productivity standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Index daily mail, paper, and converted documents, and execute data entry of information from a variety of sources within established department processing standards.
• Sort mail, process address changes, scan and index documents, i and other related member and employer records duties.
• Maintain essential skills through cross-training for regular and cross-trained duties.
• Work with the Office Services Analyst as needed for continuous process improvements.
• Update and maintain member information within line of business solutions.
• Use of external applications (such as Accurint) for research and database updates.
• Mail out original birth, marriage, death or other official certificates/documents as requested
• Assist in the Mail Center, as directed.
• Monthly reporting of cross-trained duties as assigned.
• Provide backup coverage for Senior Imaging Clerks to ensure all shredding bins are emptied bi-weekly.
• Assist the Office Services Manager with possible tenant improvement projects and capital projects as needed.
• Other duties or projects, as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty within established standards satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) w/12 months office experience; OR High school w/technical school or college business/office courses. Basic Microsoft office skills required.

SALARY AND BENEFITS

The expected annual salary range for this role is $39,384- 43,322. Please note the salary information is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. The range listed is just one component of IMRF's total compensation package for employees.

• Pension, death, and disability benefits as a member of IMRF
• Generous insurance benefits, including medical and dental
• 35-hour base work week, Monday-Friday. Ability to work one remote day a week.
• Paid vacation, paid sick, 12-13 paid holidays and 2 personal days
• Tuition reimbursement
• Business casual attire