Mailroom Clerk - Irving TX

Nippon Sanso Matheson; Irving (TX); On-site; USD 32,000 - 36,000; Full time

Job summary

Nippon Sanso Matheson is seeking a reliable Mailroom Clerk to manage incoming and outgoing mail, and to scan documents into Kofax and Onbase. The role supports vendor setup, AP invoicing, and expense-report workflows in Concur, requiring accurate typing and strong organization.

This position also covers back-up reception and document-control duties, with emphasis on MS Office proficiency and clear communication. A fast learner with good time management will thrive in this hands-on office role.

Qualifications

• High School Diploma or GED is required or equivalent.
• Experience in mailroom or reception is preferred but not required.
• Proficient with Microsoft Office (Word, Excel) and strong written/verbal communication.

Responsibilities

• Process incoming and outgoing office mail.
• Backup for Vendor Setup: new vendors and changes to existing vendors.
• Prepare and scan PODs and AP invoices.
• Work in Onbase, Kofax, and Quality Control as assigned.
• Handle expense report emails and set up employees in Concur.
• Release PODs scanned in the field.
• Backup for receptionist and document control duties as needed.

Skills

Customer Service

Typing 50 wpm

Ten-key by touch

Organization skills

MS Word and Excel

Education

High School Diploma or GED

Tools

Kofax

Onbase

Concur

Microsoft Office

Job description

JOB SUMMARY

This role is responsible for processing and distribution ofall incoming and outgoing mail. Thisrole is responsible for working on incoming mail to scan into Kofax andOnbase.

Essential Functions

• Backup for Vendor Setup - all new vendors and changes to existing vendors -Document Control Specialist role primarily responsible
• Credit Applications - prepare and provide to vendors with appropriate signatures as needed.
• Responsible for working the expense report help email and setup employees in Concur
• Prepare and Scan POD's
• Prepare and Scan AP Invoices
• Backup to monitor Paymode mailbox and make updates to vendor file - Backup to Document Control Specialist
• Process Incoming and Outgoing Office Mail
• Release POD's scanned in the field
• Document Control Specialist - Backup for on all assigned duties during vacations, breaks, sick days, etc.
• Work in Onbase as assigned
• Receptionist - 1st Backup on all assigned duties during vacations, breaks, sick days, etc.
• Other tasks as assigned by supervisor
• Other AP department assistance tasks and projects
• Work in Kofax, Quality Control and Validation as assigned
• Typing minimum 50 wpm
• Ten key by touch
• Knowledge of hot key based systems

Required for All Jobs

• * Performsother duties as assigned
• * Complieswith all policies and standards
• * Experiencelevel of average/above average with Microsoft Office Products (including Wordand Excel skills)
• * Professionalwritten and verbal communication skills
• * HighSchool Graduate (or GED)
• * QuickLearner and Self-Motivator
• * OrganizationSkills
• * CustomerService Experience

QUALIFICATIONS

Work Experience 1-3 years EntryLevel

Knowledge, Skills and Abilities

• Experience as a mailroom clerk, preferred however notrequired. Written and verbal communication skills. Customer Service. Excel andWord skills. Organization skills (good time management). Quick Learner. Self Motivator. Special Projects

PHYSICAL DEMANDS/WORKING CONDITIONS

• Stationary Position - Frequently
• Move/Traverse - Frequently
• Stationary Position/Seated - Frequently
• Transport/Lifting - Frequently
• Transport/Carrying - Frequently
• Exerting Force/Pushing - Frequently
• Exerting Force/Pulling - Frequently
• Ascend/Descend - Frequently
• Balancing - Rarely
• Position Self/Stooping - Frequently
• Position Self/Kneeling - Rarely
• Position Self/Crouching - Rarely
• Position Self/Crawling - Rarely
• Reaching - Frequently
• Handling - Frequently
• Grasping - Frequently
• Feeling - Frequently
• Communicate/Talking - Frequently
• Communicate/Hearing - Frequently
• Repetitive Motions - Frequently
• Coordination - Rarely

Pay Range of $23-$26 per hour

The Company is an Equal OpportunityEmployer that complies with the laws and regulations set forth underEEOC.. All qualified applicants willreceive consideration for employment without regard to race, color, religion,sex, sexual orientation, gender identity, national origin, disability orprotected veteran status. EOE AAM/F/VET/Disability