IEP & Records Coordinator – Special Education

Abby Kelley Foster Charter School; Worcester (MA); On-site; USD 27,000 - 44,000; Full time

Benefits offered by this job

Life Insurance

403(b) & Roth403(b) with Match

Sick Time

Health Reimbursement Arrangement

Job summary

Abby Kelley Foster Charter Public School in Worcester, MA is seeking a Special Education Clerk to provide clerical support for the Special Education department. The role involves maintaining IEPs, ETRs, and related services records, ensuring compliance with DESE regulations, and collaborating with teachers and enrollment staff.

The ideal candidate will have 3+ years of Administrative Assistant experience, proficiency in Google Suite and MS Office, and strong attention to detail.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum of three years as Administrative Assistant.
• Proficiency in Google Suite, Microsoft Office, and student information databases.
• Knowledge of DESE Special Education Regulations (603 CMR 28.00) preferred.
• Detail-oriented, organized, and accurate in record-keeping.
• Excellent interpersonal and written/verbal communication skills.
• Ability to work independently and as part of a team.
• Demonstrated ability to multitask in a fast-paced environment.

Responsibilities

• Maintain paper and electronic special education files for students with disabilities.
• Ensure compliance with DESE regulations and timelines (603 CMR 28.00).
• Coordinate with teachers, psychologists, and service providers to gather documents.
• Assist in scheduling IEP meetings and preparing materials.
• Prepare and issue required documentation to parents and maintain logs.
• Process incoming records and upload files to district/DESE databases.
• Request incoming records from other districts and handle outbound requests within timeframes.
• Prepare for monthly reviews and DESE audits with up-to-date records.
• Organize active and withdrawn folders per state retention schedules.
• Communicate with parents and staff while protecting confidentiality.
• Provide general office support and other duties as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Team collaboration

Education

High school diploma or equivalent

Associate’s Degree or higher in Admin/Education

Tools

Google Suite

Microsoft Office

Student information databases

DESE reporting systems

Job description

Abby Kelley Foster Charter Public School in Worcester, MA is seeking a Special Education Clerk to provide clerical support for the Special Education department. The role involves maintaining IEPs, ETRs, and related services records, ensuring compliance with DESE regulations, and collaborating with teachers and enrollment staff.

The ideal candidate will have 3+ years of Administrative Assistant experience, proficiency in Google Suite and MS Office, and strong attention to detail.