Special Education Records & Compliance Clerk

AKFCS; Worcester, Northern (MA, KY); Hybrid; USD 27,000 - 44,000; Full time

Benefits offered by this job

Life Insurance

403(b) & Roth403(b) with Match

Stipend for Professional Development

YMCA Discounts

Health Reimbursement Arrangement (HRA)

Job summary

Abby Kelley Foster Public Charter School in Worcester, MA is seeking a Special Education Clerk to provide secretarial and clerical support for the SPED department at the school level.

The role involves maintaining all SPED files, ensuring compliance with DESE regulations, assisting with enrollments and IEP meetings, and handling records requests and data entry with discretion.

Strong organization, attention to detail, and teamwork are essential to support administrators, teachers, and families.

Qualifications

• High school diploma or equivalent required.
• Associate’s Degree or higher in Administration, Education, or related field preferred.
• Minimum of three (3) years of Administrative Assistant experience preferred.
• Proficiency in Google Suite, Microsoft Office Suite, and student information/special education databases.
• Working knowledge of DESE Special Education Regulations (603 CMR 28.00) and state reporting preferred.
• Detail-oriented, organized, and accurate with record-keeping.
• Excellent verbal and written communication for parents, staff, and external agencies.

Responsibilities

• Maintain all SPED paper and electronic files, including IEPs, ETRs, and related services records.
• Ensure compliance with DESE regulations and timelines (603 CMR 28.00).
• Coordinate with teachers, psychologists, and service providers to gather documents and file reports.
• Assist Team Chair in scheduling and preparing IEP meetings and reviews.
• Prepare and issue required SPED documents to parents and maintain logs.
• Facilitate new student enrollments and process incoming SPED records.
• Contact external districts to request and process incoming/outgoing records within timeframes (24 hours).
• Maintain up-to-date files for monthly reviews and DESE audits.
• Organize active and withdrawn folders per state retention schedules.
• Communicate confidential information appropriately with parents and staff.
• Provide general office support and other duties as assigned.

Skills

Interpersonal communication

Attention to detail

Organization

Multitasking

Education

High school diploma or equivalent

Associate’s degree or higher in Administration, Education, or related field

Tools

Google Suite

Microsoft Office Suite

Student information databases

Job description

Abby Kelley Foster Public Charter School in Worcester, MA is seeking a Special Education Clerk to provide secretarial and clerical support for the SPED department at the school level.

The role involves maintaining all SPED files, ensuring compliance with DESE regulations, assisting with enrollments and IEP meetings, and handling records requests and data entry with discretion.

Strong organization, attention to detail, and teamwork are essential to support administrators, teachers, and families.