IDD Day Program Secretary

Chartiers Center; Pittsburgh (Allegheny County); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Short- and Long-Term Disability

Life Insurance

Retirement Plan

8 Paid Holidays

Generous PTO

Job summary

Chartiers Center seeks a Program Secretary to support a Day Program serving adults with intellectual disabilities. You will assist the Program Director, handle scheduling, correspondence and records, and ensure smooth daily operations with discretion and professionalism.

Requirements include proficiency in Word/Excel/Outlook, strong communication, and the ability to work independently. EOE and benefits are provided by Chartiers Center.

Qualifications

• Proficient in Word, Excel and Outlook.
• Good business acumen and ability to coordinate tasks for the Program Director.
• Organized with good time management skills.
• Able to work independently with little supervision.
• Strong communication and customer service skills.
• Shows discretion and diplomacy.
• Willing to learn new tasks as needed.
• Electronic health record experience is a plus.

Responsibilities

• Provide administrative support to the IDD Day Program.
• Support the Program Director with scheduling and coordination.
• Manage tasks, filing, and communications with clients and staff.
• Assist with basic data entry and recordkeeping as needed.

Skills

Word

Excel

Outlook

Time management

Communication

Customer service

Discretion

Independence

Education

High School diploma/GED + 4 years experience

Secretarial/Business School diploma + 2 years experience

Job description

Chartiers Center is a private, non-profit corporation funded by state, county, third party insurances and private funds. Services include intake, referral, outpatient therapy, psychiatric assessment, service coordination, substance abuse treatment, training and social rehabilitative services, crisis intervention, partial hospitalization, community outreach, day, and recreational services for adults with intellectual disabilities, homeless outreach, and housing program.As a Program Secretary for our IDD Program with Chartiers Center, you would be responsible for providing administrative support to a Day Program offering services to adults with intellectual disabilities.Qualifications:Proficient in Word, Excel and OutlookGood business acumen - the ability to coordinate and manage tasks for the Program DirectorOrganized with good time management skillsAble to work well independently w/ little supervisionGood communication and customer service skillsShows tact, discretion and diplomacyShow willingness to learn new tasks as neededHigh School diploma/GED and 4 years’ experienceORDiploma from Accredited Secretarial/Business School and 2 years’ experience and computer skillsExperience with an electronic health record is a plus!At Chartiers Center we offer the following benefits:Competitive Hourly RateDaylight Hours - 8am-3:30pmMedical, Dental and Vision InsuranceShort- and Long-Term DisabilityLife InsuranceRetirement Plan8 Paid HolidaysGenerous PTO (Paid Time Off)Tuition ReimbursementPositive and fulfilling work environment!Diversity and Inclusion- Each of our clients/individuals is uniquely different and so are we. We hire great people from a wide variety of backgrounds, cultures, and experiences. Not just because it’s the right thing to do, but because it makes Chartiers Center Stronger and our clients/individuals healthier. If you share our values and our enthusiasm for our mission, we will be stronger together. EOE