IDD Day Program Administrative Secretary

Chartiers Center; Pittsburgh (Allegheny County); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Short- and Long-Term Disability

Life Insurance

Retirement Plan

8 Paid Holidays

Generous PTO

Job summary

Chartiers Center seeks a Program Secretary to support a Day Program serving adults with intellectual disabilities. You will assist the Program Director, handle scheduling, correspondence and records, and ensure smooth daily operations with discretion and professionalism.

Requirements include proficiency in Word/Excel/Outlook, strong communication, and the ability to work independently. EOE and benefits are provided by Chartiers Center.

Qualifications

• Proficient in Word, Excel and Outlook.
• Good business acumen and ability to coordinate tasks for the Program Director.
• Organized with good time management skills.
• Able to work independently with little supervision.
• Strong communication and customer service skills.
• Shows discretion and diplomacy.
• Willing to learn new tasks as needed.
• Electronic health record experience is a plus.

Responsibilities

• Provide administrative support to the IDD Day Program.
• Support the Program Director with scheduling and coordination.
• Manage tasks, filing, and communications with clients and staff.
• Assist with basic data entry and recordkeeping as needed.

Skills

Word

Excel

Outlook

Time management

Communication

Customer service

Discretion

Independence

Education

High School diploma/GED + 4 years experience

Secretarial/Business School diploma + 2 years experience

Job description

Chartiers Center seeks a Program Secretary to support a Day Program serving adults with intellectual disabilities. You will assist the Program Director, handle scheduling, correspondence and records, and ensure smooth daily operations with discretion and professionalism.

Requirements include proficiency in Word/Excel/Outlook, strong communication, and the ability to work independently. EOE and benefits are provided by Chartiers Center.