IDD Day Program Administrative Specialist

Chartiers Center; Pittsburgh (Allegheny County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Retirement Plan

8 Paid Holidays

Generous PTO (Paid Time Off)

Tuition Reimbursement

Job summary

Chartiers Center is seeking a Program Secretary for the IDD Day Program, delivering comprehensive administrative support to ensure smooth daily operations and regulatory compliance. You will be the first contact for inquiries, maintain confidential records, and assist with scheduling and billing to support program goals.

Ideal candidates have strong Microsoft Office skills, organizational ability, and professional communication.

Qualifications

• Secretarial or administrative experience preferred.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and Teams.

Responsibilities

• Provide administrative support for the IDD Day Program and staff.
• Serve as primary contact for phone calls, visitors, and inquiries.
• Maintain participant records and confidential files per policy.
• Prepare, process, and distribute correspondence, meeting materials, and program communications.
• Assist with scheduling, billing, purchasing, supply ordering, and other admin tasks.

Skills

Microsoft Office

Organizational skills

Multitasking

Time management

Communication

Customer service

Confidentiality

Independent work

Education

High School diploma/GED

Secretarial/Business School diploma

Tools

Electronic health record (EHR)

Job description

Chartiers Center is seeking a Program Secretary for the IDD Day Program, delivering comprehensive administrative support to ensure smooth daily operations and regulatory compliance. You will be the first contact for inquiries, maintain confidential records, and assist with scheduling and billing to support program goals.

Ideal candidates have strong Microsoft Office skills, organizational ability, and professional communication.