IDD Day Program Administrative Secretary (Daytime)

Chartiers Center; Pittsburgh (Allegheny County); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive hourly rate

Daylight Hours - Monday-Friday 8am-3:3

Medical, Dental and Vision Insurance

Short- and Long-Term Disability

Life Insurance

Retirement Plan-6% Employer Contribt. 

8 Paid Holidays

Generous PTO

Tuition Reimbursement

Positive and fulfilling work env

Job summary

Chartiers Center in Pittsburgh, PA seeks a Program Secretary for the IDD Day Program to provide administrative and operational support, ensuring smooth day-to-day functioning and strong team collaboration.

Ideal candidates will have secretarial experience, strong Microsoft Office skills, and a commitment to confidentiality and professional interaction with participants and staff. Monday–Friday, 8am–3:30pm; no weekends; competitive benefits offered.

Qualifications

• High school diploma or GED with 4 years' admin experience or diploma with 2 years' experience.
• Experience with an electronic health record is a plus.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams).
• Strong organizational, multitasking and communication skills.
• Ability to work independently in a fast-paced environment and maintain confidentiality.

Responsibilities

• Provide comprehensive administrative support to the IDD Day Program management and staff.
• Serve as the primary point of contact for incoming phone calls, visitors, and general program inquiries.
• Maintain participant records, documentation, and confidential files in accordance with agency policies.
• Prepare, process, and distribute correspondence, reports, meeting materials, program communications, and other administrative documents.
• Assist with data entry and recordkeeping.
• Coordinate scheduling of appointments, meetings, and program events.
• Support billing, purchasing, supply ordering, and other program-related administrative processes as needed.
• Ensure accurate and timely completion of required paperwork and regulatory documentation.
• Maintain organized filing systems and assist with special projects assigned by the Director.
• Uphold confidentiality standards and demonstrate professionalism in all interactions.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Education

High School diploma/GED

Secretarial/Business School diploma

Tools

Electronic Health Record familiarity

Job description

Chartiers Center in Pittsburgh, PA seeks a Program Secretary for the IDD Day Program to provide administrative and operational support, ensuring smooth day-to-day functioning and strong team collaboration.

Ideal candidates will have secretarial experience, strong Microsoft Office skills, and a commitment to confidentiality and professional interaction with participants and staff. Monday–Friday, 8am–3:30pm; no weekends; competitive benefits offered.