HydroX - Administrative Analyst

Pho Prime, LLC; Conyers (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Hydro Excavators, LLC is seeking an Administrative Assistant to serve as a liaison between field operations and office staff. You will handle data entry, filing, reporting, and routine clerical tasks, using spreadsheets to track activities.

The role emphasizes strong organizational skills, attention to detail, and effective communication. Proficiency with Microsoft Office is essential, with opportunities for career advancement within a collaborative office environment.

Qualifications

• Ability to manage multiple priorities and to plan and organize work in observance of deadlines.
• Strong communication (both written and verbal), editing and grammatical skills.
• Superior organization skills: able to multi-task and prioritize responsibilities.
• Ability to work independently and possess strong decision-making skills.
• Self-motivated, able to prioritize multiple tasks, work under strict deadlines and exhibit a team player attitude.
• Project management experience
• Expert knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Maintain filing systems and keep records current.
• Answer telephones, direct calls and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, etc.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Handle inquiries and incoming work requests.
• Type documents and correspondence.
• Monitor and order office supplies.
• Project management.
• Keep office area neat and tidy.
• Data entry such as create, update and manage spreadsheets.
• Works with Foreman to meet customers' needs.
• 811 locate ticket entry and updates.
• Work log and crew work schedule entry.

Skills

Project management

Time management

Attention to detail

Communication

Multi-tasking

Problem solving

Independent work

Team player

Customer service

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Description

Position Overview

The Administrative Assistant acts as a liaison between field operations and office personnel. Is proficient in all aspects of data entry, paperwork tracking and reporting, & well versed in using spreadsheets. Provide administrative and clerical support to ensure the efficient operation of the office.

Essential Functions

• Ensure filing systems are maintained and current
• Answer telephones, direct calls and take messages
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Complete and mail bills, contracts, policies, invoices, etc.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Handle inquiries and incoming work requests
• Type documents and correspondence
• Monitor and order office supplies
• Project management
• Keep office area neat and tidy
• Data entry such as create, update and manage spreadsheets
• Works with Foreman to meet customers' needs
• 811 locate ticket entry and updates
• Work log and crew work schedule entry

Key Competencies

• Organizational and planning
• Time management skills and the ability to prioritize work
• Attention to detail and accuracy
• Problem-solving
• Adaptability
• Customer service orientation
• Communication skills - verbal and written

Qualifications

• Education: Required: High school diploma or GED
• Education: Preferred: Bachelor Degree
• Special Knowledge/Skills: Required: Ability to manage multiple priorities and to plan and organize work in observance of deadlines.
• Special Knowledge/Skills: Required: Strong communication (both written and verbal), editing and grammatical skills.
• Special Knowledge/Skills: Required: Superior organization skills: able to multi-task and prioritize responsibilities.
• Special Knowledge/Skills: Required: Ability to work independently and possess strong decision-making skills.
• Special Knowledge/Skills: Required: Must be self-motivated, able to prioritize multiple tasks, work under strict deadlines and exhibit a team player attitude.
• Project management experience
• Expert knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Hydro Excavators, LLC offers competitive salary packages, an incredible work environment, and career advancement opportunities. Hydro Excavators, LLC offers a comprehensive benefit program which includes Health, Dental, Disability, Life, Employer Matching 401k program and Paid Time Off.

Hydro Excavators, LLC is an Equal Opportunity Employer.