Hydro-X Professional Template

Pho Prime, LLC; Conyers (GA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Life insurance

401k with employer matching

Paid time off

Job summary

Hydro Excavators, LLC is seeking an Administrative Assistant to bridge field operations and office staff. The role emphasizes data entry, paperwork tracking, reporting, and strong spreadsheet skills to keep the office running smoothly.

Responsibilities include filing, answering phones, processing invoices and contracts, maintaining records, coordinating with the foreman, and entering locate tickets. Proficiency in Microsoft Office is required.

Qualifications

• High school diploma or GED required.
• Bachelor degree preferred.
• Strong written and verbal communication, editing and grammar.
• Excellent organizational and multitasking abilities to meet deadlines.
• Self-motivated, able to work independently and as part of a team.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Maintain filing systems and keep records current.
• Answer phones, direct calls and take messages.
• Process bills, contracts, policies and invoices.
• Data entry and management of spreadsheets.
• Coordinate with Foreman to meet customer needs.
• Enter 811 locate ticket data and work logs.
• Manage office supplies and project tasks.

Job description

Hydro-X Professional Template HydroExcavators, LLC

Description

Position Overview: The Administrative Assistant acts as a liaison between field operations and office personnel. Is proficient in all aspects of data entry, paperwork tracking and reporting, & well versed in using spreadsheets. Provide administrative and clerical support to ensure the efficient operation of the office.

Essential Functions

• Ensure filing systems are maintained and current
• Answer telephones, direct calls and take messages
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Complete and mail bills, contracts, policies, invoices, etc.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Handle inquiries and incoming work requests
• Type documents and correspondence
• Monitor and order office supplies
• Project management
• Keep office area neat and tidy
• Data entry such as create, update and manage spreadsheets
• Works with Foreman to meet customers’ needs
• 811 locate ticket entry and updates
• Work log and crew work schedule entry

Key Competencies

• Organizational and planning
• Time management skills and the ability to prioritize work
• Attention to detail and accuracy
• Problem-solving
• Adaptability
• Customer service orientation
• Communication skills - verbal and written

Qualifications

Education

Required: High school diploma or GED

Preferred: Bachelor Degree

Special Knowledge/Skills

Required:

• Ability to manage multiple priorities and to plan and organize work in observance of deadlines.
• Strong communication (both written and verbal), editing and grammatical skills.
• Superior organization skills: able to multi-task and prioritize responsibilities.
• Ability to work independently and possess strong decision-making skills.
• Must be self-motivated, able to prioritize multiple tasks, work under strict deadlines and exhibit a team player attitude.
• Project management experience
• Expert knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Hydro Excavators, LLC offers competitive salary packages, an incredible work environment, and career advancement opportunities. Hydro Excavators, LLC offers a comprehensive benefit program which includes Health, Dental, Disability, Life, Employer Matching 401k program and Paid Time Off. Hydro Excavators, LLC is an Equal Opportunity Employer.