Administrative Assistant: Data, Scheduling & Project Support

Pho Prime, LLC; Conyers (GA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Life insurance

401k with employer matching

Paid time off

Job summary

Hydro Excavators, LLC is seeking an Administrative Assistant to bridge field operations and office staff. The role emphasizes data entry, paperwork tracking, reporting, and strong spreadsheet skills to keep the office running smoothly.

Responsibilities include filing, answering phones, processing invoices and contracts, maintaining records, coordinating with the foreman, and entering locate tickets. Proficiency in Microsoft Office is required.

Qualifications

• High school diploma or GED required.
• Bachelor degree preferred.
• Strong written and verbal communication, editing and grammar.
• Excellent organizational and multitasking abilities to meet deadlines.
• Self-motivated, able to work independently and as part of a team.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Maintain filing systems and keep records current.
• Answer phones, direct calls and take messages.
• Process bills, contracts, policies and invoices.
• Data entry and management of spreadsheets.
• Coordinate with Foreman to meet customer needs.
• Enter 811 locate ticket data and work logs.
• Manage office supplies and project tasks.

Job description

Hydro Excavators, LLC is seeking an Administrative Assistant to bridge field operations and office staff. The role emphasizes data entry, paperwork tracking, reporting, and strong spreadsheet skills to keep the office running smoothly.

Responsibilities include filing, answering phones, processing invoices and contracts, maintaining records, coordinating with the foreman, and entering locate tickets. Proficiency in Microsoft Office is required.