Hydro-X Professional Template

HydroExcavators, LLC; Conyers (GA); Sur place; USD 38 000 - 48 000; Plein temps

Résumé du poste

Hydro Excavators, LLC is seeking an Administrative Assistant to act as a liaison between field operations and office staff. The role focuses on data entry, paperwork tracking, reporting, and clerical support to keep the office running efficiently.

Qualified candidates will manage filing, billing, scheduling, and communications with strong organizational and MS Office skills, and demonstrate attention to detail and teamwork in a fast-paced environment.

Qualifications

• Must have strong data entry and reporting skills.
• Excellent written and oral communication.
• Proficient in Microsoft Office and spreadsheet use.
• Ability to manage multiple priorities and deadlines.
• Experience supporting field/office operations is a plus.

Responsabilités

• Maintain filing systems and ensure records are current.
• Answer phones, direct calls, and take messages.
• Prepare and mail bills, contracts, invoices, and related documents.
• Handle office equipment and maintain supply levels.
• Collaborate with Foreman to meet customers’ needs and schedules.
• Enter and update data in spreadsheets; generate reports.
• Maintain neat, organized office area and files.
• Coordinate project-related tasks and staffing schedules.

Connaissances

Data entry

Communication

Microsoft Office

Project management

Multi-tasking

Deadline driven

Teamwork

Formation

High School Diploma or GED

Bachelor Degree

Outils

Microsoft Word

Excel

PowerPoint

Outlook

Description du poste

Position Overview

The Administrative Assistant acts as a liaison between field operations and office personnel. Is proficient in all aspects of data entry, paperwork tracking and reporting, & well versed in using spreadsheets. Provide administrative and clerical support to ensure the efficient operation of the office.

Essential Functions

• Ensure filing systems are maintained and current
• Answer telephones, direct calls and take messages
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Complete and mail bills, contracts, policies, invoices, etc.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Handle inquiries and incoming work requests
• Type documents and correspondence
• Monitor and order office supplies
• Project management
• Keep office area neat and tidy
• Data entry such as create, update and manage spreadsheets
• Works with Foreman to meet customers’ needs
• 811 locate ticket entry and updates
• Work log and crew work schedule entry

Key Competencies

• Organizational and planning
• Time management skills and the ability to prioritize work
• Attention to detail and accuracy
• Problem-solving
• Adaptability
• Customer service orientation
• Communication skills - verbal and written

Qualifications

Education

Required: High school diploma or GED

Preferred: Bachelor Degree

Skills

Required:

• Ability to manage multiple priorities and to plan and organize work in observance of deadlines.
• Strong communication (both written and verbal), editing and grammatical skills.
• Superior organization skills: able to multi-task and prioritize responsibilities.
• Ability to work independently and possess strong decision-making skills.
• Must be self-motivated, able to prioritize multiple tasks, work under strict deadlines and exhibit a team player attitude.
• Project management experience
• Expert knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Hydro Excavators, LLC offers competitive salary packages, an incredible work environment, and career advancement opportunities.

Hydro Excavators, LLC offers a comprehensive benefit program which includes Health, Dental, Disability, Life, Employer Matching 401k program and Paid Time Off.

• Health
• Dental
• Disability
• Life
• Employer Matching 401k program
• Paid Time Off

Hydro Excavators, LLC is an Equal Opportunity Employer.