Practice Assistant - Litigation

Confidential; Tampa (FL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Confidential in Tampa, FL is seeking a Practice Assistant - Litigation to provide comprehensive administrative and legal support to multiple senior attorneys within a busy litigation practice group.

You will manage calendars, court filings, travel, and document preparation, ensuring timely and accurate completion of complex tasks in a fast-paced environment. Strong organizational skills and confidentiality are essential, with hybrid work options after onboarding.

Qualifications

• High school diploma or equivalent.
• Associate's or Bachelor's degree in Business Administration, Legal Studies, or a related field.

Responsibilities

• Provide high-level administrative support to three or more senior-level attorneys.
• Manage attorney calendars, appointments, court dates, depositions, hearings, and litigation deadlines.
• Coordinate travel arrangements and prepare expense reimbursement reports.
• Prepare, proofread, edit, and format legal correspondence, pleadings, motions, discovery documents, briefs, and other confidential legal documents.
• Prepare and electronically file legal documents in federal and state courts in accordance with applicable court rules and deadlines.
• Conduct conflict checks, prepare engagement letters, and open new client and matter files.
• Maintain organized paper and electronic client files using document management systems.
• Monitor litigation and appellate deadlines to ensure timely completion of required filings.
• Coordinate communications with clients, courts, opposing counsel, vendors, and internal departments.
• Collaborate with attorneys and legal support staff to manage multiple priorities and meet critical deadlines.
• Maintain confidentiality of sensitive client and firm information.
• Assist with special projects and other administrative duties as assigned.

Skills

Time management

Organizational skills

Communication skills

Education

High school diploma

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Legal document management systems

Case management software

Electronic billing systems

Job description

The Practice Assistant - Litigation provides comprehensive administrative and legal support to multiple senior attorneys within a litigation practice group. This role is responsible for managing complex attorney calendars and deadlines, preparing and filing legal documents, and coordinating client and court-related activities to ensure efficient case management. The Practice Assistant plays a vital role in supporting attorneys, maintaining client relationships, and ensuring the timely completion of litigation-related tasks in a fast-paced legal environment.

Key Responsibilities

• Provide high-level administrative support to three or more senior-level attorneys.
• Manage attorney calendars, appointments, court dates, depositions, hearings, and litigation deadlines.
• Coordinate travel arrangements and prepare expense reimbursement reports.
• Prepare, proofread, edit, and format legal correspondence, pleadings, motions, discovery documents, briefs, and other confidential legal documents.
• Prepare and electronically file legal documents in federal and state courts in accordance with applicable court rules and deadlines.
• Conduct conflict checks, prepare engagement letters, and open new client and matter files.
• Maintain organized paper and electronic client files using document management systems.
• Monitor litigation and appellate deadlines to ensure timely completion of required filings.
• Coordinate communications with clients, courts, opposing counsel, vendors, and internal departments.
• Collaborate with attorneys and legal support staff to manage multiple priorities and meet critical deadlines.
• Maintain confidentiality of sensitive client and firm information.
• Assist with special projects and other administrative duties as assigned.

Minimum Education & Experience Requirements

Required

• High school diploma or equivalent.
• Minimum of five (5) years of experience as a Legal Assistant, Practice Assistant, or Paralegal supporting a litigation practice.
• Experience supporting multiple attorneys in a law firm or professional legal environment.
• Experience preparing and electronically filing documents in both federal and state courts.
• Knowledge of litigation procedures, court rules, and filing requirements.

Preferred

• Associate's or Bachelor's degree in Business Administration, Legal Studies, or a related field.
• Experience supporting shareholder, partner, or senior-level attorneys.

Special Requirements

• Proficiency with electronic court filing systems for federal and state courts.
• Ability to maintain strict confidentiality of client and firm information.
• Flexibility to work additional hours as needed to meet litigation deadlines.
• Ability to work effectively in a hybrid work environment.

Knowledge, Skills, and Abilities

• Strong knowledge of litigation support procedures and legal document preparation.
• Thorough understanding of federal and state court filing requirements and deadlines.
• Knowledge of appellate and trial court scheduling procedures.
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional interpersonal skills with attorneys, clients, court personnel, and vendors.
• Ability to prioritize work independently while functioning effectively within a collaborative team environment.
• Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience using legal document management systems, case management software, and electronic billing systems.
• Strong proofreading, editing, and formatting skills.
• Ability to maintain professionalism under tight deadlines and changing priorities.

Additional Desired Characteristics

• Experience supporting complex commercial litigation matters.
• Familiarity with appellate court procedures.
• Strong project coordination and organizational abilities.
• Experience with electronic records management systems.
• Ability to quickly learn new legal technologies and firm-specific software.
• Demonstrated commitment to providing exceptional client service.
• Strong initiative and ability to anticipate attorney needs.
• Hybrid work schedule available following initial onboarding and training period.
• Primarily office-based with remote work opportunities based on business needs.
• Fast-paced legal environment requiring management of multiple deadlines and competing priorities.
• Frequent interaction with attorneys, clients, courts, and legal professionals.
• Occasional overtime may be required to meet litigation deadlines.

Other Duties

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Additional responsibilities may be assigned as business needs require.