Litigation Practice Assistant (Hybrid)

Confidential; Tampa (FL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Confidential is seeking a Practice Assistant – Litigation to provide administrative and legal support to multiple senior attorneys in a fast-paced litigation environment. You will manage calendars, filings, and client communications, ensuring deadlines are met and documents are properly prepared and filed.

The role requires handling confidential information with discretion, coordinating with courts and clients, and supporting several attorneys simultaneously.

Qualifications

• High school diploma or equivalent.
• Minimum 5 years supporting a litigation practice as Legal Assistant/Paralegal/Practice Assistant.
• Experience supporting multiple attorneys in a law firm.
• Experience preparing and filing documents in federal and state courts.
• Knowledge of litigation procedures, court rules, and filing requirements.

Responsibilities

• Provide high-level administrative support to three or more senior attorneys.
• Manage attorney calendars, court dates, depositions, hearings, and deadlines.
• Coordinate travel arrangements and prepare expense reports.
• Prepare, proofread, edit, and format legal documents.
• Prepare and electronically file documents in federal and state courts.
• Conduct conflict checks and open new client/m matter files.
• Maintain organized client files in document management systems.
• Monitor deadlines to ensure timely filings.
• Coordinate communications with clients, courts, opposing counsel, vendors, and internal teams.
• Collaborate with attorneys and staff to manage multiple priorities.
• Maintain confidentiality of sensitive information.
• Assist with special projects and other duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Verbal and written communication

Confidentiality

Interpersonal skills

Hybrid work adaptability

Legal document formatting

Education

High school diploma or equivalent

Associate's or Bachelor's in Business Admin/Legal Studies

Tools

Microsoft Office Suite

Document management systems

Case management software

Electronic billing systems

Electronic court filing systems

Job description

Confidential is seeking a Practice Assistant – Litigation to provide administrative and legal support to multiple senior attorneys in a fast-paced litigation environment. You will manage calendars, filings, and client communications, ensuring deadlines are met and documents are properly prepared and filed.

The role requires handling confidential information with discretion, coordinating with courts and clients, and supporting several attorneys simultaneously.