Litigation Assistant

Confidential

Tampa (FL)

Hybrid

USD 45,000 - 65,000

Full time

5 days ago

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Job summary

Confidential is seeking a Practice Assistant – Litigation to provide administrative and legal support to multiple senior attorneys in a fast-paced litigation environment. You will manage calendars, filings, and client communications, ensuring deadlines are met and documents are properly prepared and filed.

The role requires handling confidential information with discretion, coordinating with courts and clients, and supporting several attorneys simultaneously.

Qualifications

High school diploma or equivalent.
Minimum 5 years supporting a litigation practice as Legal Assistant/Paralegal/Practice Assistant.
Experience supporting multiple attorneys in a law firm.
Experience preparing and filing documents in federal and state courts.
Knowledge of litigation procedures, court rules, and filing requirements.

Responsibilities

Provide high-level administrative support to three or more senior attorneys.
Manage attorney calendars, court dates, depositions, hearings, and deadlines.
Coordinate travel arrangements and prepare expense reports.
Prepare, proofread, edit, and format legal documents.
Prepare and electronically file documents in federal and state courts.
Conduct conflict checks and open new client/m matter files.
Maintain organized client files in document management systems.
Monitor deadlines to ensure timely filings.
Coordinate communications with clients, courts, opposing counsel, vendors, and internal teams.
Collaborate with attorneys and staff to manage multiple priorities.
Maintain confidentiality of sensitive information.
Assist with special projects and other duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Verbal and written communication

Confidentiality

Interpersonal skills

Hybrid work adaptability

Legal document formatting

Education

High school diploma or equivalent

Associate's or Bachelor's in Business Admin/Legal Studies

Tools

Microsoft Office Suite

Document management systems

Case management software

Electronic billing systems

Electronic court filing systems

Job description

The Practice Assistant – Litigation provides comprehensive administrative and legal support to multiple senior attorneys within a litigation practice group. This role is responsible for managing complex attorney calendars and deadlines, preparing and filing legal documents, and coordinating client and court-related activities to ensure efficient case management. The Practice Assistant plays a vital role in supporting attorneys, maintaining client relationships, and ensuring the timely completion of litigation-related tasks in a fast-paced legal environment.

Key Responsibilities

Provide high-level administrative support to three or more senior-level attorneys.
Manage attorney calendars, appointments, court dates, depositions, hearings, and litigation deadlines.
Coordinate travel arrangements and prepare expense reimbursement reports.
Prepare, proofread, edit, and format legal correspondence, pleadings, motions, discovery documents, briefs, and other confidential legal documents.
Prepare and electronically file legal documents in federal and state courts in accordance with applicable court rules and deadlines.
Conduct conflict checks, prepare engagement letters, and open new client and matter files.
Maintain organized paper and electronic client files using document management systems.
Monitor litigation and appellate deadlines to ensure timely completion of required filings.
Coordinate communications with clients, courts, opposing counsel, vendors, and internal departments.
Collaborate with attorneys and legal support staff to manage multiple priorities and meet critical deadlines.
Maintain confidentiality of sensitive client and firm information.
Assist with special projects and other administrative duties as assigned.

Minimum Education & Experience Requirements

Required

High school diploma or equivalent.
Minimum of five (5) years of experience as a Legal Assistant, Practice Assistant, or Paralegal supporting a litigation practice.
Experience supporting multiple attorneys in a law firm or professional legal environment.
Experience preparing and electronically filing documents in both federal and state courts.
Knowledge of litigation procedures, court rules, and filing requirements.

Preferred

Associate's or Bachelor's degree in Business Administration, Legal Studies, or a related field.
Experience supporting shareholder, partner, or senior-level attorneys.

Special Requirements

Proficiency with electronic court filing systems for federal and state courts.
Ability to maintain strict confidentiality of client and firm information.
Flexibility to work additional hours as needed to meet litigation deadlines.
Ability to work effectively in a hybrid work environment.

Knowledge, Skills, and Abilities

Strong knowledge of litigation support procedures and legal document preparation.
Thorough understanding of federal and state court filing requirements and deadlines.
Knowledge of appellate and trial court scheduling procedures.
Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
Exceptional attention to detail and accuracy.
Strong written and verbal communication skills.
Professional interpersonal skills with attorneys, clients, court personnel, and vendors.
Ability to prioritize work independently while functioning effectively within a collaborative team environment.
Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
Experience using legal document management systems, case management software, and electronic billing systems.
Strong proofreading, editing, and formatting skills.
Ability to maintain professionalism under tight deadlines and changing priorities.