Hybrid Travel & Expense Coordinator — Executive Support

Optimal; Allen Park (MI); Hybrid; USD 48,000 - 60,000; Full time

Job summary

Optimal is seeking a Travel & Expense advocate and operations support specialist to manage travel reporting, corporate card guidance, and onboarding coordination. You will liaise with the OEM Travel department, ensure policy compliance, and support office operations for the team.

The role emphasizes data accuracy, process improvement, and a hands-on approach to employee support, with hybrid work requiring four days in the office.

Qualifications

• Strong data analysis and attention to financial compliance.
• Experience with workflow automation is a plus.
• Knowledge of administrative procedures and MS Office suite.
• Experience with Travel & Expense systems (Concur, SAP).
• Excellent organizational and time management skills; proactive.
• Executive support experience.

Responsibilities

• Process travel and expense reports for leaders with 100% policy compliance.
• Act as liaison for employees with OEM Travel department; resolve booking issues.
• Assist with corporate card applications, status tracking and guidance on usage.
• Identify policy roadblocks and escalate for resolution.
• Provide onboarding support: equipment, system access, orientation schedules.
• Support workplace operations: office supplies and inventory.

Skills

Corporate Card Mgmt

Expense Reporting

Policy Oversight

Onboarding Backups

Training Administration

Education

High School Diploma / GED

Tools

Concur

SAP

MS Office

Job description

Optimal is seeking a Travel & Expense advocate and operations support specialist to manage travel reporting, corporate card guidance, and onboarding coordination. You will liaise with the OEM Travel department, ensure policy compliance, and support office operations for the team.

The role emphasizes data accuracy, process improvement, and a hands-on approach to employee support, with hybrid work requiring four days in the office.