Coordinator- General

LER TechForce; Allen Park (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Advanced EV is seeking a dedicated Travel & Expenses Operations Coordinator to process travel and expense reports, advocate for employees with the Travel department, and manage corporate card use and onboarding tasks. The role supports training, workplace operations, and special projects to keep the team efficient and compliant.

The position emphasizes policy interpretation, issue resolution for complex bookings, and acting as a primary contact for operational troubleshooting within a fast-paced

Qualifications

• Administration, Logistics, Business Process Support.
• Administration – Corporate Card Management: assist with card applications and reconciliation.
• Logistics – Leadership Support: directly process travel and expense reports with policy compliance.
• Business Process Support - Onboarding Backup: assist with equipment, system access, orientation for new employees.
• High School Diploma.
• Bachelor’s degree in business administration.
• Supply Chain, Finance or related field, or equivalent work experience.
• 4 days per week in the office.

Responsibilities

• Leadership Support: process travel and expense reports with 100% policy compliance and timely reimbursement.
• Employee Advocacy: liaise with Travel department to resolve booking issues and interpret policy.
• Corporate Card Management: assist with travel card applications and reconciliation guidance.
• Policy Oversight: act as SME for T&E activities and escalate system or policy issues to management.
• Team Concierge: provide travel and expense support and onboarding assistance.
• Onboarding Backup: backup for Onboarding Lead coordinating equipment and access for Day 1.
• Training: support training and documentation for Advanced EV employees.
• Workplace Experience Support: manage office supplies and maintain inventory onsite.
• General Support: assist with special projects, events, and merchandise.

Skills

Administration

Logistics

Business Process Support

Data analysis

Communication

Education

High School Diploma

Bachelor's degree in business administration

Supply Chain, Finance or related field, or equivalent work experience

Tools

Microsoft Office

Word

Excel

PowerPoint

Teams

Concur

SAP

Job description

• Leadership Support: Directly process travel and expense reports for Advanced EV leaders, ensuring 100% compliance with the Global Travel Policy and timely reimbursement.
• Employee Advocacy: Act as the primary liaison and advocate for Advanced EV employees with Our Client´s Travel department. Resolve complex booking issues, clarify policy interpretations, and troubleshoot travel-related roadblocks on behalf of the team.
• Corporate Card Management: Assist team members with corporate travel card applications, tracking status and providing guidance on card usage and reconciliation procedures.
• Policy Oversight: Serve as the subject matter expert for the team’s T&E activities. Identify routine roadblocks—such as system errors or policy discrepancies and effectively bring them to management for resolution.
• Team Concierge: Provide general travel and expense support to the Advanced EV team, acting as a primary point of contact for operational troubleshooting and "concierge" services to enhance team efficiency. Onboarding & Training.
• Onboarding Backup: Act as the primary backup support to the Onboarding Lead, assisting with the coordination of equipment, system access, and orientation schedules to ensure a seamless "Day 1" experience for new employees.
• Training: Support training for Advanced EV employees, assisting with scheduling and training documentation as required. Business Operations Support.
• Workplace Experience Support: Manage office supplies, providing a welcoming environment for all employees onsite and maintaining inventory.
• General Support: Assist with Business Operations special projects, events, initiatives, merchandise, and services as needed.

WHAT YOU'LL NEED

• Administration, Logistics, Business Process Support.
• Administration – Corporate Card Management: Assist team members with corporate travel card applications, tracking status and providing guidance on card usage and reconciliation procedures.
• Logistics – Leadership Support: Directly process travel and expense reports for Advanced EV leaders, ensuring 100% compliance with the Global Travel Policy and timely reimbursement.
• Business Process Support - Onboarding Backup: Act as the primary backup support to the Onboarding Lead, assisting with the coordination of equipment, system access, and orientation schedules to ensure a seamless "Day 1" experience for new employees.
• High School Diploma.
• Bachelor’s degree in business administration.
• Supply Chain, Finance or related field, or equivalent work experience.
• 4 days per week in the office.

Preferred:

• Compliance Professional, Training Administration.
• Compliance Professional - Policy Oversight: Serve as the subject matter expert for the team’s T&E activities. Identify routine roadblocks—such as system errors or policy discrepancies and effectively bring them to management for resolution.
• Training Administration - Training: Support training for Advanced EV employees, assisting with scheduling and training documentation as required.
• Exceptional data analysis skills. Some experience with automation of workflows is a bonus.
• Exceptional data analysis skills and attention to detail, with a focus on financial compliance.
• Knowledge of administrative procedures and software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.).
• Experience with Travel and Expense reporting systems (e.g., Concur, SAP) and the ability to train others on these platforms.
• Excellent organizational and time management skills, with a proven ability to be proactive and anticipate the needs of a high-energy team.
• Ability to follow specific, detailed instructions while exercising judgment within the area of immediate responsibility.
• Excellent written and verbal communication skills.