Hybrid Temporary Executive Assistant to Global Leaders

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 57,000 - 81,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is assisting a global investment management firm in Manhattan to recruit a Temporary Executive Assistant to support senior executives during a leave. The role follows a hybrid schedule (4 days in office, 1 day remote) with hours from 8:45/9:00 am to 5:00 pm, and compensation up to $50/hr.

The successful candidate will manage calendars for approximately 7 team members, coordinate complex travel, prepare presentations, handle confidential information, and identify

Qualifications

• 6+ years of Executive Assistant experience.
• Experience supporting senior leaders in professional services preferred.
• Strong calendar management and travel coordination experience.
• Excellent organizational skills and attention to detail.
• Exceptional written and verbal communication skills.
• High degree of professionalism, discretion, and judgment.
• Ability to manage multiple priorities under tight deadlines.
• Proficiency with Microsoft Office Suite, Teams and SharePoint.

Responsibilities

• Provide executive support to approximately 7 team members.
• Manage complex calendars with frequently changing priorities and scheduling conflicts.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Process expense reports and manage administrative workflows.
• Coordinate onsite and offsite meetings, town halls and leadership gatherings.
• Arrange meeting logistics including catering, materials, RSVPs and tech.
• Assist with presentations, document prep, printing and general office support.
• Support special projects and strategic initiatives from planning through execution.
• Maintain confidential files and sensitive information with discretion.
• Identify process improvements and operational efficiencies.
• Partner with stakeholders to ensure seamless execution of priorities.

Skills

Calendar management

Travel coordination

Attention to detail

Written communication

Verbal communication

Discretion

Multitasking

Tools

Microsoft Office Suite

Teams

SharePoint

Job description

Beacon Hill Staffing Group, LLC is assisting a global investment management firm in Manhattan to recruit a Temporary Executive Assistant to support senior executives during a leave. The role follows a hybrid schedule (4 days in office, 1 day remote) with hours from 8:45/9:00 am to 5:00 pm, and compensation up to $50/hr.

The successful candidate will manage calendars for approximately 7 team members, coordinate complex travel, prepare presentations, handle confidential information, and identify