Hybrid: Technical Proposals Coordinator (MEP)

CMTA, Inc.; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health & Welfare Benefits

Life and Disability Insurance

Flexible vacation

Travel expenses reimbursement

Job summary

CMTA, Inc. is seeking a Proposal Administrator to support the Proposal/RFP Lead by coordinating, developing, and compiling technical content for multidisciplinary MEP consulting engineering projects.

This role partners with engineers, project managers, and business development to ensure accurate, compliant responses. You will organize RFP documents, manage deadlines, and help with document control using SharePoint and electronic signatures.

Qualifications

• Bachelor’s Degree from an accredited university or equivalent experience.
• Minimum of 3 years of experience.
• Prior proposal development, project coordination, or related experience is a plus.
• MEP/AEC Industry experience is a plus.

Responsibilities

• Review documents/RFPs to identify key requirements, deadlines, and submission criteria
• Organize RFP documents (technical proposals, appendices, fee templates, etc.) for final submission
• Schedule kickoff meetings, review sessions, and internal deadlines
• Collaborate with stakeholders throughout the RFP process
• Track proposal deadlines, deliverables, and team assignments to ensure timely completion
• Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
• Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
• Provide general administrative support as needed

Skills

Technical writing

Microsoft Office

Project coordination

Communication skills

Education

Bachelor’s Degree

Tools

SharePoint

DocuSign

Job description

CMTA, Inc. is seeking a Proposal Administrator to support the Proposal/RFP Lead by coordinating, developing, and compiling technical content for multidisciplinary MEP consulting engineering projects.

This role partners with engineers, project managers, and business development to ensure accurate, compliant responses. You will organize RFP documents, manage deadlines, and help with document control using SharePoint and electronic signatures.