Proposal Coordinator

C M T A Inc; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health & Welfare Benefits

Life and Disability Insurance

Flexible vacation days

Expense reimbursements

Job summary

C M T A Inc is seeking a Proposal Coordinator to join the New York City office. In this role, you will assist in the proposal development process, ensuring alignment with company standards. The ideal candidate has 5+ years of experience, exceptional writing and organizational skills, and familiarity with MEP/AEC industry.

This position offers a collaborative work environment with flexible days between office and remote work.

Qualifications

• Minimum of 5 years of experience in proposal development or project coordination.
• MEP/AEC Industry experience is a plus.
• Ability to support multiple projects simultaneously and meet tight deadlines.

Responsibilities

• Assist in the coordination, preparation, and submission of RFPs and client requests.
• Review documents to identify key requirements and deadlines.
• Collaborate with stakeholders throughout the RFP process.

Skills

Exceptional writing and editing skills

Organizational skills

Attention to detail

Microsoft Office Suite

Communication skills

Education

Bachelor’s Degree from an accredited University

Tools

Adobe Acrobat

Excel

Job description

CMTA (formerly AMA Group), a Legence company CMTA is one of the fastest-growing engineering firms in the U.S., known for sustainable, high-performance building systems and complex MEP/FP delivery. Through AMA’s design expertise in media, broadcast, and production facilities—and CMTA’s national portfolio in education, healthcare, and zero-energy projects, we pair deep technical craft with an innovative, collaborative culture that accelerates careers.

Reports To

Marketing Director

Work Policy

Four days in the office and one day work from home

Position Overview

Our New York City office is looking for a Proposal Coordinator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process.

The Proposal Coordinator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.

Key Responsibilities

Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines. This includes:

• Review documents to identify key requirements, deadlines, and submission criteria
• Organize files, templates, and submission documents
• Schedule kickoff meetings, review sessions, and internal deadlinesCollaborate with stakeholders/marketing team throughout the RFP process
• Track proposal deadlines, deliverables, and team assignments to ensure timely completion
• Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
• Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
• Provide general administrative support as needed

Requirements

Education: Bachelor’s Degree from an accredited University or equivalent experience

Experience

• Minimum of 5 years of experience
• Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment
• MEP/AEC Industry experience is a plus
• Exceptional writing, editing, and organizational skills with strong attention to detail
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
• Strong ability to support multiple projects simultaneously and meet tight deadlines
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams

The Employee Experience

People are at the heart of what we do. We’re committed to a diverse, inclusive culture where employees thrive—individually and as a team—with development, wellness, and day-to-day experience front and center. We offer competitive benefits and a collaborative, fun work environment. Our team was named “Best Engineering Firm to Work” for by Best Companies Group for 2024, 2025, and 2026—a people-first standard AMA continues as they integrate with CMTA.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law