Hybrid Proposal Coordinator: Technical Writing

Legence; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Annual bonus eligibility

Job summary

Legence seeks a Proposal Administrator to support the Proposal/RFP Lead by coordinating and compiling technical content for multidisciplinary MEP projects. This technical writing role focuses on researching, organizing, and formatting proposals in response to RFPs, working with engineers, project managers, and business development staff to ensure accuracy and compliance.

With a bachelor’s degree and at least 3 years of experience, you will manage schedules, document control, and collaboration

Qualifications

• Bachelor's Degree from an accredited University or equivalent experience.
• Minimum of 3 years of experience.
• Prior proposal development, project coordination, or related experience is a plus.
• MEP/AEC Industry experience is a plus.

Responsibilities

• Review RFPs to identify key requirements, deadlines, and submission criteria.
• Organize RFP documents (technical proposals, appendices, fee templates, etc.).
• Schedule kickoff meetings and internal deadlines.
• Collaborate with stakeholders throughout the RFP process.
• Track proposal deadlines, deliverables, and team assignments.
• Assist with document sharing and collaboration via SharePoint or DocuSign.
• Support multiple proposals simultaneously in a fast-paced environment.
• Provide general administrative support as needed.

Skills

Writing

Organization

Communication

Time management

Education

Bachelor's Degree

Tools

Microsoft Office

Adobe Acrobat

Excel

SharePoint

DocuSign

Job description

Legence seeks a Proposal Administrator to support the Proposal/RFP Lead by coordinating and compiling technical content for multidisciplinary MEP projects. This technical writing role focuses on researching, organizing, and formatting proposals in response to RFPs, working with engineers, project managers, and business development staff to ensure accuracy and compliance.

With a bachelor’s degree and at least 3 years of experience, you will manage schedules, document control, and collaboration