Hybrid Talent Acquisition Coordinator — Seamless Hiring

UNKNOWN; Chicago (IL); Hybrid; USD 75,768,000 - 85,411,000; Full time

Job summary

Pregis is seeking a Talent Acquisition Coordinator to support recruiting from requisition through onboarding. Hybrid schedule in Downtown Chicago, IL with 3 days onsite and 2 days remote if applicable.

This temporary-to-permanent role offers 40 hours per week and $29.00 per hour. The ideal candidate will be highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate's degree or equivalent work experience; Bachelor's degree preferred.
• 0-2 years of recruiting coordination, HR, talent acquisition, or administrative support experience.
• Strong organizational and project management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Experience working with applicant tracking systems and recruitment technologies.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and commitment to confidentiality.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and interview teams.
• Manage interview logistics, confirmations, reschedules, and follow-up communications.
• Ensure a positive candidate experience through timely, professional communication and support.
• Coordinate candidate travel arrangements, including airfare, lodging, transportation, and expense reconciliation.
• Create, manage, and maintain requisitions within the applicant tracking system (ATS).
• Post and update job openings across internal and external job boards and career sites.
• Monitor requisition activity and ensure posting accuracy and compliance.
• Assist recruiters with requisition administration and workflow management.
• Conduct proactive candidate sourcing using Indeed, LinkedIn, employee referrals, and other sourcing channels.
• Build candidate pipelines for current and future hiring needs.
• Identify and engage qualified candidates for recruiter review.
• Maintain candidate records and talent pools within the ATS.
• Coordinate pre-employment activities, including background checks, drug screens, and employment verification processes.
• Facilitate onboarding communications and documentation for new hires.
• Partner with HR, hiring managers, and other departments to ensure a smooth transition from candidate to employee.
• Track onboarding completion and resolve issues as needed.
• Maintain recruiting records, candidate documentation, and system data.
• Ensure compliance with company policies, data privacy requirements, and employment regulations.
• Conduct regular audits of recruiting records and ATS data for accuracy and completeness.
• Support reporting and documentation requests as needed.
• Process and track invoices related to recruiting activities, including job boards, travel expenses, background screening vendors, and other recruiting services.
• Partner with Finance and vendors to ensure timely payment and accurate recordkeeping.
• Monitor spending and maintain documentation for recruiting-related expenses.

Skills

Organizational Skills

Communication

Project Management

ATS Experience

Interpersonal Skills

Education

Associate degree

Bachelor's degree preferred

Tools

Outlook

Excel

Word

Teams

Job description

Pregis is seeking a Talent Acquisition Coordinator to support recruiting from requisition through onboarding. Hybrid schedule in Downtown Chicago, IL with 3 days onsite and 2 days remote if applicable.

This temporary-to-permanent role offers 40 hours per week and $29.00 per hour. The ideal candidate will be highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment.