Hybrid Talent Acquisition Coordinator: Scheduling & Onboarding

Pregis LLC; Chicago (IL); Hybrid; USD 59,000 - 63,000; Full time

Job summary

Pregis LLC in Chicago, IL is seeking a Talent Acquisition Coordinator to support end-to-end recruiting operations in a hybrid, 40-hour workweek. This role focuses on requisitions, scheduling, onboarding, and ensuring a smooth candidate experience.

The position is Temporary-to-Permanent at $29.00 per hour, with an onsite/remote split (3 days onsite, 2 days remote) in downtown Chicago. Full-time, 40 hours weekly, with potential for permanent hire.

Qualifications

• Associate's degree or equivalent work experience; Bachelor's degree preferred.
• 0–2 years of recruiting coordination, human resources, talent acquisition, or administrative support experience.
• Strong organizational and project management skills, with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Experience working with applicant tracking systems and recruitment technologies.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and a commitment to confidentiality.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and interview teams.
• Manage interview logistics, including confirmations, reschedules, and follow-up communications.
• Maintain a strong candidate experience through timely, professional communication and support.
• Coordinate candidate travel arrangements, covering airfare, lodging, transportation, and expense reconciliation.
• Create, manage, and maintain requisitions in the applicant tracking system (ATS).
• Post and update job openings across internal and external job boards and career sites, ensuring posting accuracy and compliance.
• Monitor requisition activity and support recruiters with requisition administration and workflow management.
• Support proactive candidate sourcing using Indeed, LinkedIn, employee referrals, and other sourcing channels.
• Build candidate pipelines for current and future hiring needs and identify qualified candidates for recruiter review.
• Maintain candidate records and talent pools within the ATS to ensure data consistency.
• Coordinate pre-employment activities, including background checks, drug screens, and employment verification processes.
• Facilitate onboarding communications and documentation for new hires, including tracking onboarding completion and resolving issues as needed.
• Maintain accurate recruitment records, candidate documentation, and system data with regular audits for accuracy and completeness.
• Support reporting and documentation requests related to recruiting activities.
• Process and track recruiting invoices, including job boards, travel expenses, background screening vendors, and other recruiting services.
• Partner with Finance and vendors to help ensure timely payment and accurate recordkeeping.
• Monitor recruiting-related spending and maintain documentation for expenses.

Skills

Organizational skills

Project management

Communication skills

Attention to detail

Confidentiality

Adaptability

Process orientation

Data accuracy

Education

Associate's degree or equivalent; Bachelor's degree preferred

Tools

Applicant tracking system (ATS)

Indeed

LinkedIn

Microsoft Office Suite

Outlook

Excel

Word

Teams

Job description

Pregis LLC in Chicago, IL is seeking a Talent Acquisition Coordinator to support end-to-end recruiting operations in a hybrid, 40-hour workweek. This role focuses on requisitions, scheduling, onboarding, and ensuring a smooth candidate experience.

The position is Temporary-to-Permanent at $29.00 per hour, with an onsite/remote split (3 days onsite, 2 days remote) in downtown Chicago. Full-time, 40 hours weekly, with potential for permanent hire.