Talent Acquisition Coordinator

Pregis-3; Chicago (IL); Hybrid; USD 34,000 - 45,000; Full time

Job summary

Pregis-3 in Chicago, IL is seeking a Talent Acquisition Coordinator to support the recruiting process from requisition creation to onboarding. You will coordinate interviews, manage job postings, source candidates, and help with onboarding.

The ideal candidate is highly organized with strong communication skills, capable of managing multiple priorities in a fast-paced environment. This role is a temporary-to-permanent, full-time position (40 hours/week) with a hybrid schedule (3 days onsite/2

Qualifications

• Associate's degree or equivalent; Bachelor's preferred.
• 0-2 years of recruiting coordination or related experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Experience with ATS and recruitment technologies.
• Proficiency in Outlook, Excel, Word and Teams.
• Strong attention to detail and confidentiality.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and interview teams.
• Post and manage job postings and requisitions in the ATS.
• Support candidate sourcing and build talent pipelines.
• Coordinate onboarding activities and new hire documentation.
• Process recruiting invoices and maintain records for compliance.

Skills

Organizational skills

Project management

Communication skills

Recruiting coordination

ATS experience

Microsoft Office

Education

Associate's degree

Bachelor's degree preferred

Tools

ATS (Applicant Tracking System)

Microsoft Office Suite

Job description

Job Title: Talent Acquisition Coordinator
Department: Corporate Human Resources
Location: Downtown Chicago, IL (Hybrid, 3 days onsite/2 days remote if applicable)
Employment Type: Temporary-to-Permanent, Full-Time (40 hours/week)
Pay Rate: $29.00 per hour

Position Summary

The Talent Acquisition Coordinator plays a critical role in supporting the recruiting and hiring process from requisition creation through onboarding. This position is responsible for coordinating interviews, managing job postings and requisitions, supporting candidate sourcing efforts, facilitating new hire onboarding, coordinating candidate travel, processing recruiting invoices, and maintaining recruiting records and data integrity.

The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. This role serves as a key liaison between recruiters, candidates, hiring managers, Human Resources, and external vendors to ensure a seamless hiring experience.

Key Responsibilities

Recruitment Coordination & Candidate Experience

• Coordinate and schedule interviews between candidates, hiring managers, and interview teams.
• Manage interview logistics, confirmations, reschedules, and follow-up communications.
• Ensure a positive candidate experience through timely, professional communication and support.
• Coordinate candidate travel arrangements, including airfare, lodging, transportation, and expense reconciliation.

Requisition & Job Posting Management

• Create, manage, and maintain requisitions within the applicant tracking system (ATS).
• Post and update job openings across internal and external job boards and career sites.
• Monitor requisition activity and ensure posting accuracy and compliance.
• Assist recruiters with requisition administration and workflow management.

Candidate Sourcing Support

• Conduct proactive candidate sourcing using Indeed, LinkedIn, employee referrals, and other sourcing channels.
• Build candidate pipelines for current and future hiring needs.
• Identify and engage qualified candidates for recruiter review.
• Maintain candidate records and talent pools within the ATS.

New Hire Onboarding

• Coordinate pre-employment activities, including background checks, drug screens, and employment verification processes.
• Facilitate onboarding communications and documentation for new hires.
• Partner with HR, hiring managers, and other departments to ensure a smooth transition from candidate to employee.
• Track onboarding completion and resolve issues as needed.

Record Management & Compliance

• Maintain accurate recruitment records, candidate documentation, and system data.
• Ensure compliance with company policies, data privacy requirements, and employment regulations.
• Conduct regular audits of recruiting records and ATS data for accuracy and completeness.
• Support reporting and documentation requests as needed.

Vendor & Invoice Administration

• Process and track invoices related to recruiting activities, including job boards, travel expenses, background screening vendors, and other recruiting services.
• Partner with Finance and vendors to ensure timely payment and accurate recordkeeping.
• Monitor spending and maintain documentation for recruiting-related expenses.

Qualifications

• Associate's degree or equivalent work experience; Bachelor's degree preferred.
• 0-2 years of recruiting coordination, human resources, talent acquisition, or administrative support experience.
• Strong organizational and project management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Experience working with applicant tracking systems and recruitment technologies.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and commitment to confidentiality.

Key Competencies

• Customer service and candidate focus
• Organization and time management
• Attention to detail
• Communication and relationship building
• Problem-solving and initiative
• Adaptability and flexibility
• Process orientation
• Data accuracy and accountability

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