Hybrid Talent Acquisition Coordinator: Candidate Experience

First Temporary, LLC; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

First Temporary, LLC is seeking a Talent Acquisition Coordinator to support the recruitment team by coordinating interview logistics and administrative tasks across multiple time zones. The role ensures a candidate-centric interview experience from outreach to final interviews, with a focus on proactive problem-solving and high-quality service.

The role sits in our downtown Chicago office with hybrid work expectations, requiring excellent communication and organizational skills to manage

Qualifications

• Bachelor’s degree in HR, Business, Marketing, or a related field preferred but not required.
• 3+ years of experience in Talent Acquisition or recruiting coordination within a corporate HR function.
• Experience coordinating activities across multiple time zones with multiple stakeholders.
• Proficiency in Workday ATS, Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Coordinate interview schedules with hiring managers, panelists, and recruiters across time zones.
• Ensure documentation (resumes, feedback forms) is shared promptly.
• Book office space, arrange travel, and coordinate on-site logistics for candidates.
• Handle rescheduling, technical issues, and no-shows professionally.
• Provide general administrative support and maintain recruitment documentation.
• Develop and update SOPs, templates, and resources for the team.
• Take detailed meeting notes and ensure follow-up actions are completed.

Skills

Organizational skills

Time management

Communication skills

Problem-solving & initiative

Stakeholder management

Adaptability

Self-starter

Education

Bachelor's degree in HR, Business, Marketing, or related field

Tools

Workday

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Phenom CRM

Job description

First Temporary, LLC is seeking a Talent Acquisition Coordinator to support the recruitment team by coordinating interview logistics and administrative tasks across multiple time zones. The role ensures a candidate-centric interview experience from outreach to final interviews, with a focus on proactive problem-solving and high-quality service.

The role sits in our downtown Chicago office with hybrid work expectations, requiring excellent communication and organizational skills to manage