Hybrid Substation Document Controller

ControlPoint Technologies, Inc.; Town of Mansfield (NY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid Time Off

Annual Bonus/Incentives

401(k) Plan (company match)

Medical/Dental/Vision Insurance

Tuition Reimbursement

Licensure support

Job summary

ControlPoint Technologies, Inc. seeks a Document Control Specialist to support our Substation Engineering team.

The role manages, organizes, tracks, and maintains project documentation, transmittals, submittals, and communications throughout the project lifecycle. You will work with project engineers, clients, and other Document Control Specialists to develop, update, and publish documents while ensuring compliance with client requirements and company standards.

Qualifications

• Education: Associate's or Bachelor's degree (Technical degree preferred).
• Minimum 0-4 years demonstrated communication skills to deal with internal/external clients.
• Minimum 0-4 years Experience managing technical and engineering documentation.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
• Experience with electronic document management systems will be Preferred such as SharePoint, Autodesk Construction Cloud, ProjectWise, OpenText, Documentum, Bentley Systems tools.

Responsibilities

• Assist in processing and requesting of engineering & construction project documentation and drawings using ControlPoint guidelines and other company systems.
• Maintain and administer document control systems for utility engineering, transmission, distribution, substation, and capital improvement projects.
• Receive, review, classify, distribute, and archive project documentation.
• Ensure all project documents are current, accurate, properly approved, and accessible to authorized personnel.
• Track document status, approvals, transmittals, and revision history.
• Coordinate document submissions between engineering teams, clients and sub-contractors.
• Control revisions of engineering drawings, specifications, calculations, procedures, reports, and technical documents.
• Assure credibility of the information contained in the submittal packages, update document attributes and verify submittal package integrity.
• Support project closeout activities, including final document turnover packages and record retention.
• Maintain project records in accordance with company policies, client requirements, and regulatory standards.
• Generate and maintain document control reports and metrics for project managers and stakeholders.
• Assist with document control audits, quality assurance reviews, and compliance inspections.
• Ensure confidentiality and security of controlled documents to meet ControlPoint and client's requirements.
• Ability to receive large folders and number of files, organize the documents, review, and process per company procedure.
• Implements the document controls procedures and support project teams in submitting complete design packages to specific clients
• Work with the client’s document management team members in tracking requested and available/unavailable drawings.
• Attend document control related Client's meetings i.e. document conflict meetings
• Learn from and work with other Document Controls Specialists and Team members.

Skills

Attention to detail

Organization

Written and verbal communication

Time management

Collaboration

Revision tracking

Problem solving

Education

Associate's or Bachelor's degree (Technical degree preferred)

Tools

SharePoint

Autodesk Construction Cloud

ProjectWise

OpenText

Documentum

Bentley Systems tools

Job description

ControlPoint Technologies, Inc. seeks a Document Control Specialist to support our Substation Engineering team.

The role manages, organizes, tracks, and maintains project documentation, transmittals, submittals, and communications throughout the project lifecycle. You will work with project engineers, clients, and other Document Control Specialists to develop, update, and publish documents while ensuring compliance with client requirements and company standards.