Hybrid Studio Production Coordinator | Travel & Scheduling

SmartRecruiters, Inc.; New York (NY); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal is seeking an Administrative Production Assistant in New York, NY to support show day operations and logistics for our TV/film productions. This hybrid role requires coordinating travel, permits, and procurement tasks while partnering with security, talent, and finance teams.

The role requires experience coordinating staff or events, strong MS Office skills, and excellent communication, with the ability to multi-task in a fast-paced production environment.

Qualifications

• Experience coordinating staff or events.
• Experience with large crews on TV/Film set preferred.
• Proficient with Microsoft applications (Outlook, Teams, Excel).
• Well organized with high attention to detail.
• Excellent verbal and written communication.
• Strong multitasking ability.
• Able to learn quickly and adapt to shifting priorities.

Responsibilities

• Provide administrative production support and assist in show day procedures.
• Book and manage guest/remote travel arrangements (flights, cars, hotels).
• Assist in obtaining permits for shoots.
• Procure certificates of insurance for shoots.
• Work with security to pre-register studio guests.
• Coordinate transportation and schedule changes with talent assistants.
• Confirm hair/makeup/wardrobe bookings.
• Help manage daily green room and dressing room assignments.
• Compile daily virtual remote needs and resources.
• Partner with finance for invoice collection and purchasing/corporate card charges.
• Assist production team in all stages of daily production.

Skills

Staff coordination

Crew coordination

MS Office

Attention to detail

Verbal & written comms

Multitasking

Adaptability

Tools

Outlook

Teams

Excel

Job description

NBCUniversal is seeking an Administrative Production Assistant in New York, NY to support show day operations and logistics for our TV/film productions. This hybrid role requires coordinating travel, permits, and procurement tasks while partnering with security, talent, and finance teams.

The role requires experience coordinating staff or events, strong MS Office skills, and excellent communication, with the ability to multi-task in a fast-paced production environment.