Production Coordinator

SmartRecruiters, Inc.; New York (NY); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal is seeking an Administrative Production Assistant in New York, NY to support show day operations and logistics for our TV/film productions. This hybrid role requires coordinating travel, permits, and procurement tasks while partnering with security, talent, and finance teams.

The role requires experience coordinating staff or events, strong MS Office skills, and excellent communication, with the ability to multi-task in a fast-paced production environment.

Qualifications

• Experience coordinating staff or events.
• Experience with large crews on TV/Film set preferred.
• Proficient with Microsoft applications (Outlook, Teams, Excel).
• Well organized with high attention to detail.
• Excellent verbal and written communication.
• Strong multitasking ability.
• Able to learn quickly and adapt to shifting priorities.

Responsibilities

• Provide administrative production support and assist in show day procedures.
• Book and manage guest/remote travel arrangements (flights, cars, hotels).
• Assist in obtaining permits for shoots.
• Procure certificates of insurance for shoots.
• Work with security to pre-register studio guests.
• Coordinate transportation and schedule changes with talent assistants.
• Confirm hair/makeup/wardrobe bookings.
• Help manage daily green room and dressing room assignments.
• Compile daily virtual remote needs and resources.
• Partner with finance for invoice collection and purchasing/corporate card charges.
• Assist production team in all stages of daily production.

Skills

Staff coordination

Crew coordination

MS Office

Attention to detail

Verbal & written comms

Multitasking

Adaptability

Tools

Outlook

Teams

Excel

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

Responsibilities:

• Provide overall administrative production support and assistance, including detailed involvement in all show day procedures
• Book & Manage guest and remote travel arrangements including flights/cars/hotels
• Assist in obtaining various permitting requirements for shoots
• Procure certificates of insurance for shoots
• Work with security to pre- register in studio guests
• Work with talent assistants for transportation & changes in production schedules
• Confirm hair/make -up/wardrobe bookings
• Help manage daily green room and dressing room assignments
• Compile daily virtual remote needs and resources
• Partner with finance for invoice collection and submission & purchasing/ corporate card charges
• Assist production team in all stages of daily production

Qualifications

• Experience in coordination of staff or events
• Experience working with large number of crew on a TV/Film set is a plus
• Prior experience with Microsoft applications (Outlook, Teams, Excel, etc.)
• Well organized and high attention to detail
• Excellent verbal and written communication skills
• A natural multi-tasker
• Ability to learn quickly and adapt to shifting priorities

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $22-$27/hr.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].