Hybrid Senior Operations & Contracts Coordinator

American Medical Association; Chicago (IL); Hybrid; USD 44,000 - 58,000; Full time

Benefits offered by this job

Incentive plan

Job summary

The American Medical Association (AMA) in Chicago, IL, is seeking a Senior Staff Assistant II on the Physician Satisfaction team. This hybrid role requires three days in the office weekly and focuses on supporting PS2 operations, including contract administration and payments, while providing executive support to PS2 leadership.

You will coordinate onboarding, manage calendars, travel, expense reports, and project work in Asana, with an emphasis on accuracy, confidentiality, and timely

Qualifications

• High school graduate required; Associate’s or Bachelor’s degree strongly preferred.
• 5+ years of experience in an administrative position or related work experience required.
• Strong interpersonal skills with the ability to interface effectively with people of varying disciplines and expertise.
• Demonstrated ability to manage time, prioritize work, and multitask across many assignments; detail- and task-oriented, with the ability to meet deadlines and work well in a team.
• Demonstrated ability to undertake and complete complex administrative projects independently and in a team setting.
• Excellent business writing skills and understanding of business methods and administrative systems, including budgets.
• Strong sense of confidentiality and discretion in judgments.
• Proficiency using Asana preferred; solid communication skills, verbal and written.

Responsibilities

• Provide administrative support to the Physician Satisfaction team and PS2 leadership.
• Coordinate onboarding, space planning, calendars, travel, and expense reports.
• Coordinate projects in Asana to help meet departmental goals.
• Maintain contracts database, process payments, and track invoices and PO balances.
• Assist with PS2 budget tracking, financial analysis, and planning.

Skills

Time management

Multitasking

Communication

Confidentiality

Detail-oriented

Business writing

Team collaboration

Education

Associate's degree

Bachelor's degree

Tools

Asana

Concur

Job description

The American Medical Association (AMA) in Chicago, IL, is seeking a Senior Staff Assistant II on the Physician Satisfaction team. This hybrid role requires three days in the office weekly and focuses on supporting PS2 operations, including contract administration and payments, while providing executive support to PS2 leadership.

You will coordinate onboarding, manage calendars, travel, expense reports, and project work in Asana, with an emphasis on accuracy, confidentiality, and timely